Facilities Coordinator

Job Description

Requisition ID: 270945

• Relocation Authorized: International - Camp
• Telework Type: Full-Time Office/Project
• Work Location: Trojena

Company OverviewSince 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the worlds infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers objectives to create a lasting positive impact.We serve the Infrastructure Nuclear, Security & Environmental Energy, and Mining & Metals markets. Our services span from initial planning and investment, through start-up and operations. Core to Bechtel are our values - ethics, safety, quality, people, culture, relationships, innovation and sustainability, and our covenants - integrity, respect, collaboration, trust, and delivery. They are what we believe, what customers can expect, and how we deliver.Project SummaryTROJENA (The Mountains of NEOM) will be an iconic, world-class destination, blending natural and developed landscapes and will offer unique experiences for residents and visitors alike. Located in the northwest of Saudi Arabia in the region of Tabuk just 50km from the coast, TROJENA will be a destination like no other on earth. Based upon the principles of eco-tourism, facilities will include a folded vertical village, a lake with water sports and event facilities, high altitude ski village, observatory, world leading health and wellbeing facilities and a nature reserve which will be home to unique wildlife, heritage sites and exploration opportunities. With over 3,600 hotel, 2,200 homes, 9 iconic buildings and 100 world class indoor and outdoor experiences Trojena will become the ultimate mountain destination. Bechtel will provide a full range of project management services to assist the delivery of this iconic destination.Position SummaryThe Facilities Coordinator provides a variety of specialized administrative support in the office and camp through research, complex analysis & coordination reporting to the Facilities Manager.ESSENTIAL JOB DUTIES: The main scope of the work covers:

• Office Services
• Workstation Plan/Allocation and maintaining the office workstations Master File.
• Office Supplies (stationary etc.)
• Assisting the Facilities Manager with providing support to the Logistics/Construction Department during the design and construction stage of the camps
• Assisting the Facilities Manager with the tendering of the O&M Contract
• Overseeing the Performance of the Operation & Maintenance Contract
• Assisting the Facilities Manager with documenting and presenting progress of work completion in the construction of camps.
• Ensures Health and Safety in the camps and offices are compliant and meets the standards.

The role requires excellent interpersonal to be able to interface with different stakeholders (cluster directors, supervisors, customer representatives etc.). In addition, coordinating between the Accommodation and Transportation departments to ensure employees are housed close to their work offices and to ensure transportation is in place to move employees from their accommodations to their offices.Prepares reports and studies of an analytical nature, such as organization planning and workload forecasts to include charts and graphs. May prepare or provide input to daily work planning. Provides administrative input regarding the design, implementation, and enhancement of automated systems. Responsible for data management (entry, update and quality) of program data. Organizes material for meetings, presentations. Helps coordinate furniture and space allocation, space planning, and needs, such as telephone, word processing, and mail service.Job KnowledgeExcellent written and oral communication skills with English Language and preferably Arabic. Ability to extract, compile, and analyze non-technical and semi-technical data for complex reports. Advanced Excel skills (pivot tables, vlookup, charts/graphs) excellent PowerPoint skills (graphics/visualization). Demonstrated knowledge of all administrative functions. Ability to provide direction to other personnel Knowledge of Bechtels organizational structure, functions and procedures Operation of Bechtel standard computerized systems and other information transmission systems.Basic QualificationHave a combined minimum of 10 years experience of Office Facilities and Camp administration. Demonstrate a high degree of individual initiative, discretion and diplomacy. Be able to organize and prioritize administrative deliverables. Have strong interpersonal and customer service skills. Have ability to work flexibly and collaboratively across all levels of the organization. Advanced analytical ability to build and maintain spreadsheets and presentations. Advanced knowledge of common office procedures and tools (MS Outlook, MS Word, MS Excel, MS Power Point) Advanced skills in conference/meeting arrangements. Experience in preparation of meeting minutes and/or notes. Have ability to work overtime with little notice. Must be flexible and able to accept and quickly.Preferred QualificationsDemonstrated ability to plan, organize, and track/status activities. PowerBI dashboard. Prepares reports of a non-technical or a semi-technical nature. Prior Experience in Facilities/Office Management.Shaping tomorrow togetherBechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, weve completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through four global businesses: Infrastructure Nuclear, Security & Environmental Energy and Mining & Metals. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live.www.bechtel.com Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.In accordance with the laws of Saudi Arabia, Bechtel has adopted mandatory COVID-19 safety protocols for all work locations in the country. These requirements may include vaccination and testing. Any and all offers of employment with Bechtel in Saudi Arabia are expressly conditioned upon the applicants willingness and ability to comply with all COVID-19 related safety laws and Bechtel protocols in place at the time of a candidates start date. A candidates failure or refusal to comply with such laws and protocols renders an issued offer null and void.This requirement cannot be waived by a recruiter, manager, or supervisor. Your submission of an application for employment with Bechtel in Saudi Arabia constitutes your understanding and acknowledgment of this express condition.

Keyskills :
Excel Office Supplies Powerpoint Health And Safety English Language Arabic

About Company

one of the world’s largest energy companies – have led the way in our respective fields. So when, in 2013, we joined forces to create a brand-new health service for Saudi Aramco employees and their dependents – expanding on the capabilities of the company’s long-established medical facilities – we knew an exciting future was in store.