| Job Location | United States |
| Education | Not Mentioned |
| Salary | Not Mentioned |
| Industry | Business Consultancy Services |
| Functional Area | Not Mentioned |
Pasadena, CaliforniaProvides and organizes the administrative activities and support for the Infrastructure Business Unit; functions may include, but are not limited to: coordinating calendars, supporting meetings, intermediate project level support, agenda development and distribution, uploading reports, processing payments, and/or administrative support services. Completes a variety of routine and non-routine tasks and projects in accordance with company policies and procedures, or as directed by immediate supervisor. Experience in coordinating and administering a variety of activities enables the incumbent to relieve the manager of most day-to-day details.NeedMay be the primary liaison between four or more groups, ensuring timely and accurate distribution of information and materials.Relieves manager of administrative tasks. Understands priorities within the department and helps ensure that they are met. Establishes office and department guidelines and procedures; anticipates where problem areas may arise; evaluates alternative methods of accomplishing tasks and meeting goals; and initiates suitable action.Researches and compiles statistical information and related data, produces special or recurring reports, and completes special projects as assigned. Monitors the department budget as directed.Prepares check requests and completes routine tax returns.Keeps informed concerning company, unit, and project policies and procedures. May make recommendations for additions or revisions to existing policies. Serves as focal point for gathering newly-published policies and the dissemination of materials.Establishes and maintains follow-up files and confidential files for immediate supervisor.May represent the office by attendance at meetings with vendors, internal clients or others. Keeps manager informed of all pertinent action/pending action. Has some latitude for speaking for the manager at such meetings. May make informal presentations occasionally.Initiates reports, as appropriate, for any or all functions. Gathers, organizes, and analyzes materials; produces and distributes data in graphic, spreadsheet, or narrative format. May develop computerized logs. Develops guidelines for standard reports from each function.Serves as liaison between group to which assigned and others within the same division, as appropriate. Ensures clear communication regarding all administrative issues.May supervise lower-level administrative support personnel, assigning work, reviewing completed assignments, and offering training and guidance. May provide input for, or complete, performance evaluations.Upon participant inquiry, researches potential outstanding payments and resolve claims.Performs other responsibilities associated with this position as may be appropriate.
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