Sr Contract Engineer

Job Description

Primary Duties and Responsibilities:1 Pre - Tender Activities

• Review and advice on SORs and PINs (as applicable) at the inception of project including advice on best contracting strategy.
• If the contracting strategy requires pre-qualified bidders, assist SD in preparation of suitable tailor made pre-qualification documents, invitations and evaluation criteria and render expert advice to SDs in short listing potential bidders.
• Obtain Feedback from legal & Finance Department as required.
• Assist SD with managing budgets for projects to be carried out.

2 Pre ? Contract: Tendering

• Provide professional advice, expertise, and practical assistance to all assigned end? user/sponsoring departments of the Corporation in the review and preparation of scopes of work, including the verification of the accuracy of the technical information supplied. Check anomalies/discrepancies, if any, in the tender document and ensure consistency throughout various sections of the tender document.
• Identify the most suitable compensation mechanism for a given scope of work, i.e. lump sum, re-measurable, reimbursable, escalation factor, exchange fluctuations etc. taking into account the intended contract duration and market conditions.
• Provide expert advice and direction to Sponsoring Department (SD) during tender preparation to ensure that the most suitable contracting strategy for a given scope of work is utilized.
• Ensure RFQs meet Company standards, and risk assessment and risk mitigation measures are adequately identified, addressed and managed in accordance with Company HSE Risk Management Guidelines.
• Ensure all work undertaken is consistent with Company norms and values.
• Ensure that Tender Bulletins are issued in a timely manner and captures the clarifications with adequate clarity.
• Facilitate bid explanation meetings, including required site observations where needed, to ensure bidders understand scope of work.

3 Pre - Contract: Tender Evaluation

• Represent the Contracts Department in various tender and evaluation committees,
• Including those of Associates, Affiliates and Joint-Ventures as and when required.
• Maintain strict confidentiality and ethics on all contractual matters. Ensure that a
• Culture of zero harm is maintained. Assume lead role in commercial bid evaluations.
• Ensure that bid evaluations are conducted in a fair and ethical manner and are consistent with the terms and conditions of tenders, Company s Policies and Guidelines and the evaluation criteria apply equitably to all received bids.
• Lead the commercial evaluation team and prepare commercial evaluation report and bid tabulation sheet.
• Ensure that Tender Clarifications are issued in a timely manner and captures the clarifications with adequate clarity.
• Lead in defining lower level agreements for individual contracts, in alignment with contracting strategy for the project.
• During commercial negotiations of bidders with Company Management, render practical assistance for effective negotiation including preparation of management briefs.
• Ensure security of pricing information and confidentiality of commercial evaluation.
• Ensure bidders & contractors are set up in SAP System.

4. Contract: Contract Management

• Reviews various contracts administration and contract management procedures to ensure compliance, where applicable, with Company contracting policy and procedures and apply Contractor Management System, set-up and maintain the goal of zero contractor claims and employ dispute avoidance technique.
• Attend monthly review meetings and obtain progress reports and minutes of progress meeting from Sponsor Departments, review and identify contra-issues if any. Monitor progress and performance of contractor. Review the Work change request to determine its completeness and ensure that no Work Change Request are issued without detailed Scope of Work, sketches/drawings and the Material Take off list. Ensure timely evaluation and conclusion of the WCRs.
• Assume lead role in dispute resolutions.
• Evaluate with SD, Contractors performance at Contract completion.

5. Post - Contract: Claims and Risk Management

• Evaluate critically all claims raised by contractors and advise SD of the admissibility or otherwise of the same.
• Apply change management and claims prevention expertise in the management of high value contracts and administer claims management strategies in protecting Company s commercial interests and thus balance the Risk Factor.
• Review the existing process of claims management and dispute resolution, and develop them for enhanced efficiency, productivity and control, provide advice on appropriate claims minimization strategies.
• Participate in potential dispute defusing scenarios and in negotiating / drafting release agreement including provision of acceleration.
• Evaluate Claims and Extension of Time issues - Loss & Expense Claims from Contractors and advise tender committees.

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