Senior Administrator

Job Description

Senior Officer - Admission and Billing (for Elegancia Healthcare)Elegancia Healthcare, part of Elegancia Group, is a healthcare leader in Qatar. The company was founded on the principles of compassion and global excellence, driven by a commitment to deliver unmatched patient-focused experiences and allowing people to lead better and healthier lives. Elegancia?s Healthcare services and facilities include acute care hospitals, specialty ambulatory services, family health centers, telehealth & telemedicine, and public/private partnerships. Moreover, thanks to its strategic partnerships with top global players, Elegancia Healthcare is now at the forefront of the industry.Main tasks and responsibilities (the position exist to perform the below tasks and essential activities)

• Supervising day-to-day operations of the administrative department and staff members.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained.
• Working with accounting and management team to set budgets, monitor spending, and processing payroll and other expenses.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Collecting, organizing, and storing information using computers and filing systems.
• Overseeing special projects and tracking progress towards company goals.
• Building new and expanding existing skills by engaging in educational opportunities.
• Provide support to the Executive Staff, business leaders and other senior members
• Assist with the preparation of leadership meetings and teleconferences as well as facilitate the recording, transcription and distribution of minutes and action items
• Ensure timely and accurate content review and dissemination for leadership, including weekly leadership reports, monthly leadership updates and other business requirements
• Coordinate the Leadership Orientation process
• Support the Executive Team and Leadership with preparation for annual leadership meetings (including but not limited to, supporter meetings, the membership business meeting, strategic planning meetings, etc.)
• Provide direct supervision to the Administrative Manager
• Prepare and edit correspondence, communications, presentations and other documents
• Provide oversight on new staff orientation, including trainings and resource materials
• With the leaders, manage the invoicing and payment processing for the general department activities, provide staff guidance for income/expense coding processes
• Support the in coordination of the audit process including collection of materials and working with appropriate leadership committees for review
• Assist with calendaring and travel arrangements
• Ensure the accuracy and appropriate maintenance of the policy manual, procedure manual and self-audit in accordance with leadership approvals and changing needs.

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