Procurement Specialist

Job Description

About this role:

• Establish and maintain alignment with the PMT on project procurement needs, objectives and requirements
• Establish compliance with project procurement processes and procedures
• Establish project coordination procedures for procurement, and oversee the development of other coordination procedure
• Review Contractors procurement procedures and processes
• Execute Procurement Plans that support the projects goals and objectives
• Work with Contractor to develop and implement overall and individual purchasing plans (seek input from Project Sourcing Specialists as appropriate)
• Review and implement Contractors Purchasing and Materials Management plans including plans for purchase of spare parts and for purchase of bulk materials
• Develop Closeout and Materials Reconciliation plan
• Communicate with PMT on project procurement activities, progress and issues
• Report schedule and cost data to PMT with regards to procurement activities
• Maintain close liaison with appropriate members of PMT (Engineering, Construction and Source Inspection Coordinator) during execution
• Advise PMT of procurement issues and steps being taken to mitigate consequences
• Review Contractors staffing plans to optimize use of manpower
• Ensure Contractors compliance to approved contractor procedures and prime contract coordination procedures
• Review and modify, as necessary, Contractors purchasing and contracting documents to ensure compliance with Companys requirements including scope, delivery, terms and conditions of the contract and cost for reimbursable procurement and / or subcontracts
• Review Contractors compliance with Companys prevention of information brokering and business ethics guidelines
• Assist Contractor in evaluating prospective key vendors
• Ensure procurement documents produced by Contractor are of acceptable quality (complete, clear)
• Ensure that technical documentation related to procurement is reviewed promptly by Company engineering team, shall expedite the advanced review critical documents and queries where necessary
• Duly engage in the procurement process related with items subject to cost adjustment
• Engage with Supply in preparation, approval and issuance of the change order(s) related with price adjustment procurement
• Plan for effective use of Contractors materials management system
• Ensure Contractor effectively manages procurement interfaces
• Appraise Contractors performance and enhance as appropriate
• Resolve any materials related claims
• Cooperate with IPR and audit teams with respect to procurement
• Ensure orderly turnover of project (with regards to procurement) to the operating organization
• Provide Spare Parts Coordination for the project
• Interface with project overall Spare Parts Coordinator for planning, processes, expectations and to align synergies
• Understand the schedule and identify key interface points. Ensure the delivery of all packages, equipment and material is performed in line with the project schedule, the Company approved vendor list and Company technical requirements
• Establish and implement plan for spare parts management and coordinate spares acquisition process
• Provide oversight of the EPCM spare parts related activities including obtaining the Required Spare Parts List (RSPL) data
• Work issues as appropriate to ensure materials and equipment are received at needed location on schedule
• Provide subcontracting administration support required
• Reinforce and support Compression EPC Contracts procurement teams as and when necessary
• Document all Lessons Learned through various stages of procurement process.

• 5-10 years management/supervisory experience on Major Projects
• BA/BS Preferred
• Demonstrate understanding of procurement best practices
• Intermediate to Expert Equipment and Materials Purchasing Skills (e.g. engineered equipment/bulks)
• Strong analytical, leadership, negotiation and communication skills
• Ability to handle tenders for long lead items and reimbursable procurement or subcontracts with EPC contractor
• Ability to operate autonomously on a result orientated basis handling multiple diverse task
• Excellent organizational and communication skills
• Ability to work under pressure and manage constantly changing priorities
• Daily direct procurement supervision will not be available when located overseas or rotating therefore, additional requirements are as follows:
• Must be a self-starter and able to work in a virtual organization
• Ability to monitor EPC Contractor purchasing activities including track/monitor key equipment and material purchases.

Keyskills :

About Company

The Al-Futtaim Group is a large conglomerate based in Dubai, United Arab Emirates.As a family-owned business, we take a long-term view in everything we do, because we believe that sustainable success requires uncompromising commitment.
That’s the reason why some of the world’s most admired and innovative brands from the USA, UK, Japan, Sweden, France, Germany and Switzerland – from sectors as diverse with each other as automotive, retail, real estate and finance – trust Al-Futtaim with their own reputation and commercial success since the 1930s.
And through our inherent customer-centric approach and relentless pursuit of perfection, we add significant value – connecting consumers in 20+ markets with these brands in contemporary, powerful, meaningful and emotional ways that create longstanding relationships based on loyalty and mutual trust.