Procurement Manager (Qatari Nationals)

Job Description

Role Objective:The Procurement Manager shall be responsible for the over-all implementation of procurement strategies, tendering processes in relation to projects, activities, policies and procedures in pursuit of UDC management?s objectives.Key AccountabilitiesStrategic Functions

• Manages the coordination and overall integration of procurement activities.
• Formulates strategies to ensure Procurement activities as per approved budget.
• Presents strategic priorities and budgets/plans/actions to higher Management as appropriate.
• Advises higher management in the formulation of clear, consistent, and comprehensive policies and objectives related to Procurement activities.
• Review Purchase Requisitions for accuracy, justification, budgetary/estimated costs and required approvals and assign as tasks to the department staff for action no later than 3 business days from receipt.
• Review and approve supplier lists, Comparison sheets and Purchase Orders as per the approved matrix of financial authority.

Procurement and Tender

• Develops procurement policies and procedures and ensures their effective implementation.
• Sets overall procurement strategy, achieving cost excellence and capturing economies of scale.
• Sets up a fair and unbiased tendering process; develops systems, tools, scorecards and processes to evaluate bids
• Manages tendering processes including vendor qualification, RfP preparation, tender opening, evaluation and award
• Recommends contractors, based on pressure testing of tender response documents and prior performance as applicable.
• Develops and implements standard vendor selection and vendor management criteria and mitigate any risks of potential conflict of interest
• Provides oversight of the Tenders &Contracts process
• Supports projects to ensure timely execution and intervene as necessary to eliminate obstacles.
• Defines procurement and purchasing recommendations that support business goals, in collaboration with senior management and tender committee endorsements.
• Provides reports to the management & projects and ensures that procurement activities are conducted in a smooth and professional manner.
• Maintains an Auditable File of all relevant Purchasing Documents through continuous monitoring and improvement of Oracle ERP system.
• Ensures compliance with Internal Audit requirements
• Develop and maintain reliable and extensive data base for suppliers, contractors etc.. and update the same with the lesson learned and experience.

Management of the Department

• Directs and coordinates activities and functions utilizing knowledge of policies, standards, and practices
• Confers with supervisory personnel to obtain data required for department activities, such as new departmental commitments, status of work in progress, and problems encountered.
• Assigns or delegates responsibility for specific work or functional activities and disseminates policy to supervisory personnel.
• Gives work directions, resolves problems, manages workloads, and sets deadlines to ensure completion of work.
• Provides supervision and technical guidance to assist project staff and development managers on selected projects
• Coordinates activities of unit with activities of other departments to insure optimum efficiency and economy.
• Provides staff with direction on their professional development.
• Implements established project management processes and methodologies to ensure delivery of approved project scope on time and within budget while meeting or exceeding quality standards and company expectations.

Policies & Procedures

• Develop and oversee the implementation of UDC?s policies, procedures and controls so that all relevant procedural/legislative requirements are fulfilled while delivering a quality, cost-effective service.
• Ensures compliance with approved safety, quality and environment programs.

Change Management

• Lead and direct the management of change through continuous improvement of directorate?s systems, processes and practices.
• Ensures direction of department is cohesive and towards one direction.

Budget and Reporting

• Recommends budget as per targets and objectives.
• Reviews and analyzes reports and documents prepared by staff.

Related Assignments

• Carries out and performs other related duties as specified and when required and assigned by the Line Manager to improve or enhance the efficiency of directorate?s work and performance.

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