Lead Document Controller (EPC-1)

Job Description

About this role:

• Coordinate all NFE Onshore Project documentation
• Oversee receipt and distribution of documents received by transmittal from the Contractors Document Controller for correctness and completeness ensuring alignment with Document Distribution Matrix (DDM)
• Conduct distribution via COMPANY EDMS to appropriate personnel to action as required in accordance with Project Management Team (PMT) requirements and ensure timely follow up on open and overdue document reviews in accordance with PMT requirements
• Support the PMT in all matters related to technical documentation and correspondence ensuring alignment and understanding on information management requirements to meet Companys expectations at final handover and project close-out
• Check distribution for outgoing and internal transmittals, ensuring Transmittal Tracking System is accurately maintained
• Support Head Documentation to review all project related documentation processes ensuring these support end user requirements. Identify and recommend process improvements as necessary
• Coordinate the Electronic Library System (ELS) activities ensuring letters, Minutes of Meeting, Record of Conversation, Internal Memorandum and Contractors Circulars are accurately recorded
• Control archive security, location planning and space optimization ensuring the requisite balance between onsite and offsite storage for easy access and retrieval of data and documentation is achieved
• Responsible for the Final Documentation handover process for NFE Onshore Project ensuring data and documentation is available to all relevant parties within agreed parameters
• Distributes incoming documents electronically for review and approval in accordance with Document Distribution Matrix (DDM) and provides weekly reports on documents received with outstanding replies.

• Diploma in Computer Science, Library Services, Business Administration or equivalent
• 8 years document control experience preferably in a technical project environment together with archiving experience within the oil and gas industry
• Excellent skills in written and spoken English
• Strong communication and interpersonal skills
• Strong computer skills and understanding of engineering and IT terminology
• Good organizational and attention to detail skills
• Proficient in document control and databases.

Keyskills :

About Company

Award-Winning Tech Talent Company. We help businesses make progress, build efficiency and discover new possibilities. Our goal is to support talented individuals to explore, innovate and unleash their potential.Our success has spanned over 20 years. In that time, we’ve come to understand that innovation is the only way to provide agile, practical solutions that transform businesses and careers that fulfil potential, faster.Halians smart services, tech talent and search capability, help you to realise tomorrow’s potential. To discover the amazing things that are possible when you bring the right people and the right technology together.