Head of Procurement

Job Description

Key Job AccountabilitiesKey Result Areas:Overall establish and maintain alignment with the PMT on project Procurement, Expediting, Materials, Logistics, Customs and Site needs, objectives and requirements.Establish compliance with project procurement processes and procedures:

• Establish project coordination procedures for procurement, and oversee the development of other coordination procedures
• Review and approve Contractor?s procurement related procedures and processes.
• Document any Risks and Lessons Learned.

Develop and execute Procurement Plans that support the project?s goals and objectives:

• Work with Contractor to develop and implement overall and individual purchasing plans (seek input from Project Sourcing Specialists as appropriate).
• Review and implement Contractor?s Purchasing, Expediting and Materials Management plans including plans for purchase of spare parts and bulk materials.
• Develop Closeout and Materials Reconciliation plan, including Surplus Material Management.
• Document any Risks and Lessons Learned.

Communicate with PMT on project procurement activities, progress and issues:

• Report schedule and cost data to PMT with regards to all procurement activities.
• Maintain close liaison with appropriate members of PMT (Engineering, Quality, Logistics, Construction and Source Inspection Coordinator) during execution and post award activities.
• Advise PMT of procurement issues and steps being taken to mitigate any risks and consequences.

Manage Contractor?s procurement and expediting activities

• Ensure Contractor?s compliance to approved contractor procedures and prime contract coordination procedures.
• Review and modify, as necessary, Contractor?s purchasing and contracting documents to ensure compliance with Company?s requirements including terms and conditions of the contract and all relevant

exhibits

• Review Contractor?s compliance with Company?s prevention of information brokering and business ethics guidelines.
• Assist Contractor in evaluating prospective key vendors and close liaison with the Procurement Quality Surveillance personnel.
• Ensuring compliance with the contract Project Vendor List as required.
• Ensure procurement documents produced by Contractor are of acceptable quality (complete, clear).
• Assist Contractor with the creation of the Procurement Status Report and Expediting Status Report ensuring all data is in line with the approved Level III Project Plan.
• Plan for effective use of Contractor?s materials management system.
• Ensure Contractor effectively manages procurement interfaces between Client, Suppliers and all other relevant EPC?s.
• Appraise Contractor?s performance and maintain the agreed Key performance Indicators to be reported weekly.
• Ensure Logistics and Customs procedures are created and in compliant with relevant local government bodies and appropriate authorities.
• Resolve any materials-related issues or claims derived from OS&D?s or NCR?s issued at delivery to site.
• Cooperate with IPR and audit teams with respect to all procurement and expediting activities.
• Ensure orderly turnover of project materials (with regards to procurement) to the operating organization.
• Provide Spare Parts Coordination for the project
• Interface with project overall Spare Parts Coordinator for planning, process, expectations and to align synergies.
• Understand the schedule and identify key interface points.
• Establish and implement plan for spare parts management and coordinate spares acquisition process.
• Provide oversight of the EPCM spare parts related activities including obtaining the Required Spare Parts List (RSPL) data and Spare Parts Interchangeability Records (SPIR?s).
• Work issues as appropriate to ensure materials and equipment are received at required location and in line with the project schedule.

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