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Executive Secretary

1.00 to 10.00 Years   Qatar   30 Jul, 2024
Confidential Company
1 Jobs Openings
Job LocationQatar
EducationNot Mentioned
SalaryNot Mentioned
IndustryNon-profit Organization
Functional AreaNot Mentioned

Job Description

Job Summary: Organizing and monitoring the administrative unit?s agenda, including correspondence, coordinating visits, and daily communications.Responsibilities:

  • Supervising all outgoing and incoming correspondence for all administrative units within the sector, documenting, recording, and archiving it in coordination with administrative assistants across different administrative units.
  • Providing administrative and clerical support to the departments or executive individuals within the sector.
  • Managing the schedule of meetings for the Head of Sector, overseeing them, recording meeting agendas and decisions, distributing them to relevant parties, and following up on their implementation.
  • Managing travel requests for official assignments for sector employees and their scheduling, coordinating and archiving travel-related matters for managers, collecting all relevant data, retaining travel vouchers, and maintaining records.
  • Handling requests for information related to the sector and providing it as quickly as possible.
  • Preparing statistical reports about various administrative units within the sector in coordination with the officials of the relevant administrative units.
  • Preparing and handling confidential and sensitive documents with integrity and diligence.
  • Identifying high-priority issues and addressing them accordingly.
  • Professionally handling verbal orders and making decisions based on them.
  • Organizing and arranging activities for events and celebrations.
  • Organizing and completing all office procedures.
  • Coordinating committees and work teams and monitoring their progress.
  • Following up on directives and instructions issued by the Head of Sector and relayed to the executive officials.
  • Performing any tasks assigned by the direct supervisor within the scope of their expertise.

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