Analyst ? Contract Management

Job Description

Reporting to:ÿSenior Director Operations & ServicesBusiness Unit: B2BDivision: Business Operations & ServicesÿÿÿDepartment: B2B Operational ExcellenceIndustry: TelecomPurpose:This role is responsible for supporting end to end process for contract management, including reviewing, drafting negotiating, finalizing, monitoring, variations changes, claims and termination/Closure. It also involves documentation of current engagements with the customers as well as the renewal/new contracts.ROLE ACCOUNTABILITIES:?ÿÿSupport the end to end contract lifecycle starting with identification of new contract needs, reviewing changes to existing contracts and managing renewals.ÿ?ÿÿWorks with the Bid Management team for all bid or tender invitations in preparation of standard product & service contracts.?ÿÿDrafts, review & manages internal approval of customer contracts.?ÿÿSupport contract development and production in accordance with company procedures and which will ensure the company secures new business successfully, working closely with the solutions specialists, business development teams and Bid Management to first fully understand the scope of the bid or proposal. This accountability will cover:oÿSound understanding ofÿsolutions being proposed to potential clientsÿoÿResponsible for quality of the contracts through sub-editing and proof-checkingoÿArranging final authorities sign-offsoÿPreparing final versionsoÿManages legal conformity?ÿÿNegotiates contract terms with customers and obtains customer approvals on contracts.?ÿÿMonitors & reviews existing contracts and ensures that all contracts follow & comply with the required standards.ÿ?ÿÿMaintain records through uploading & storing of contract documents to relevant systems and produce periodic statistical analysis and updates for senior management. Present status reports as required.?ÿÿArchive the contract related documents to ease decomposition & uploading of contract data to relevant systems.?ÿÿMonitor the change management process in order to manage any variation to the contract clauses/Scope.?ÿÿManage Variation Orders, Claims, and Time variations/ penalties and ensure that the change management is following the process and right approval authority.ÿ?ÿÿIdentifies and evaluates sub-contracting needs and controls and ensures that the customer and vendors contracts are aligned.?ÿÿHandle the identification & management of contract risks?ÿÿWorks with bid management other teams within and outside the BU to ensure that the contract is closely aligned to the scope of the tender document and that all areas of the contract are compliant with those requirements.ÿ?ÿÿWork with key stakeholders within the company including Legal, Pre-Sales, Bid Management, Account Managers, etc.?ÿÿVerifies contract performance, completion, and final financial settlement and issue related certificates and obtain customer approval.?ÿÿUnderstands the regulatory, fair trading, and competition rules relating to work sufficiently to be able to comply with them, relying on knowledge or on ability to recognize need for specialist support.ÿ

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