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Administrative Assistant

1.00 to 10.00 Years   Qatar   01 Apr, 2022
UrbaCon Contracting & Trading Company
1 Jobs Openings
Job LocationQatar
EducationNot Mentioned
SalaryNot Mentioned
IndustryOther Business Support Services
Functional AreaNot Mentioned

Job Description

Job SummaryProvides administrative support through excellent customer service, handling information requests, performing clerical functions such as preparing correspondence, arranging conference calls and scheduling meetings.Job Responsibilities 1Principal Accountabilities

  • Customer Service.
  • Correspondence and Information Management.
  • Preparing communication/research materials.
  • Administrative and General clerical duties.
  • Organization and Presentation skills
Job Responsibilities 2
  1. Provides administrative support to assigned team members, which include scheduling, meeting coordination, material preparation, data entry, making travel arrangements, processing expense reporting, and other general administrative tasks.
  2. Ensures to remain professional and approachable at all times, provide excellent customer service to all visitors and act as a face of the organization to increase organization branding internally and externally.
  3. Prepares a variety of documents (e.g. correspondence, agendas, minutes, event programs, reports, etc.) to communicate information and/or create documentation in paper and/or electronic format. Uploads all documents in the Google folder and manages organization of the folder.
  4. Ensures to confidentially and accurately distribute, record or file correspondences, calls or queries at all times to ensure efficient traceability of all documents handled in the direct supervisor?s office.
  5. Ensures to collate data or to prepare professional reports, memos or presentations as and when requested by the supervisor within the established time frame with minimal errors.
  6. Ensures to record, monitor and maintain all documents for effective filing and business continuity at all times. Ensure to record, monitor and maintain all documents for effective filing and business continuity at all times.
  7. Ensures to maintain highly presentable work area and organizing ability coupled with the business based analytical sense to maximize the output of self and supervisor at all times
Additional Responsibilities 3Job Knowledge & Skills
  • Knowledge of office administration
  • Knowledge of handling/preparing correspondence
  • Strong Communication Skills both oral and written English
  • High Proficiency in Computer Office Applications & Programs (MS Excel, Word etc.)
  • Knowledge of Arabic Language is an advantage
Job ExperienceTotal3 year(s)On Job1 year(s)GCC 1 year(s)CompetenciesAgility - DevelopingDemonstrates Resilience - DevelopingCultivating Loyalty & Integrity - DevelopingShows Entrepreneurial Spirit - DevelopingDemonstrates Accountability - DevelopingStrives for Innovation - DevelopingPromotes Teamwork - DevelopingDocument And Archiving Management L1Customer Service L1Conference, Workshop and Event Organisation L2Ms Microsoft Office (Word, Excel, Visio, Powerpoint) L1Document Management L1Tracking System/ Ticketing Tools L1Displays Customer Centricity - DevelopingEducationBachelors Degree in Business Administration or any related field

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