Administration & Accounting Officer

1.00 to 10.00 Years Qatar 03 Apr, 2025

Administrative Support

Manage the CEO?s office admin-related tasks.
Manage all other admin-related tasks with the support of the Operations Director.
Draft related letters and MOUs to ministries, sponsors, and partners when needed.
Support Operations Director in proposal write-up, donor reports.
Manage the driver, coordinate deliveries and item collections from partners.

Accounting & Expenses

Manage accounting data entry, annual auditing, issue annual audited financials.
Responsible for ensuring all our suppliers are paid on time. Prepare related LPOs.
Proper and regular archiving of all payment slips, contracts, and related documents.

Human Resources and Personnel

Keep track of people?s leave and ensure proper backup planning is followed.
Actively and regularly seek the right profile CVs of potential employees.
Responsible for ensuring employment contracts for all employees are in order, and with the right approvals (internal and external).
Follow up with all HR-related tasks and benefits, such as insurance, etc.

Equipment & IT Support

Ensure all equipment (PCs, printers, phones, etc.) are functioning properly.
Coordinate with the IT person to ensure no IT-related issues impact regular work.
Purchase any equipment needed.

Records Management & Archiving

Responsible for keeping good record management.
Responsible for ensuring continuous availability of program kits (as per the need).
Proper filing of all important documents such as sponsorship agreements, MoUs, etc.

Events & Special Projects

Support Operations Director in event management-related tasks.
Manage all admin activities related to special projects and events (book flight tickets, hotels, etc.) and coordinate with related parties.

General Supplies & Stationary

Manage printing press. Support programs team in ensuring all kits are printed and available.
Purchase all general supplies needed by the team.

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