Admin & Operations Officer

Job Description

Employment: Full Time Job Duration: Permanent Employment Reception Functions:Receives and screens visitors and telephone calls, takes messages, schedules appointments for professional(s) and/or management staff and provides information to callers requiring knowledge of companys operations, and the interpretation and application of policies and procedures as required.Ability to follow, applies, interpret and explain instructions and/or guidelines.Sorts, opens, and distributes incoming mail to staff; associates incoming correspondence with files or related materials needed for meetings, correspondence, and reports.Determines needs and orders office supplies, equipment, repair and maintenance services through agency channels.Updates the Customer Data Base and produces reports from sameMaintains the library collection as required.Maintains and re-supplies the stationery inventory as required.Broadcasts and communicates to the staff of QSA general information.Assists in customer presentations and events.Include reference to deal with suppliers and arrange favourable terms and conditionsAdministration Functions:Composes and types routine letters, memoranda, reports, minutes of meetings, scientific or technical material, numerical data, charts and spreadsheets.Schedules and arranges meetings and conferences for GM and/or management staff and notifies interested parties; makes conference rooms reservations as needed.Proofreads and correct prepared materials for correct grammar, format, completeness and content.Establishes and maintains office files, logs, indexes, control records, or other information concerning the work under the supervisors control.Maintains confidentiality of documents and information received.Keeps informed of office details and advises management of problems.Prepares and monitors timekeeping and other personnel records as well as the ability to multi-task and work under pressure.Operates standard office equipment and performs related work as assigned. REQUIREMENTS: Skills:Filing skillsEffective verbal, listening and written communications skills;Ability to communicate effectively in English; knowledge of Arabic language will be added advantageTime management and task prioritization skillsKnowledge of Microsoft Office, including Outlook, Word, Excel and accounting software PeachtreeExperience in dealing with travel agenciesExperience in booking accommodationExperience in arranging visas.Experience in arranging tickets and concierge services.Personal Attributes:Self-motivated and achievement orientatedEnjoys working within a team environmentGood communicator at all levelsMethodical, orderly and loyal employeeHigh integrity honest and trustworthyIs flexible, adaptable, and tolerantQualifications:4 year course Graduate or Bachelors degree or equivalent is preferredAt least 2 years related experience is preferredAdministrative support experience where use of computer to prepare correspondence, reports, etc.A pleasant and friendly personally, good communication skills both oral and in writingAbility to read with understanding and listening to instruction.Posses interpersonal skills such as patience, tack and the ability to maintain composure in times of tight deadlines/stress.Adaptable, flexible and patient, and respond well to change.Self-management like be on time, responsible, cooperative, good team player and well organized.

Keyskills :

About Company

Artan Holding is a Qatari-owned company with a diverse portfolio of businesses including:

• Doha British School established in 1997, an international school for pupils from KG to Year 13.


• Mirage International Property Consultants established in 2004, a real estate company specializing in the sale, leasing and facilities management of commercial and residential properties in Qatar and around the world.


• Qatar Skills Academy established in 2010, a training academy providing accredited vocational education and training.


• House of Architecture and Interiors established in 2012, an architecture and design company offering diversified interiors solutions through integrated services and products.