Admin Assistant

Job Description

Employment: Full Time POSITION OBJECTIVESThe Admin Assistant is responsible for providing administrative assistance to the Line Manger or Business Unit Head in organizing and coordinating office operations and procedures, to ensure organizational effectiveness and efficiency.KEY RESPONSIBILITIESAdmin Office servicesEnsures proper implementation of office standards and procedures, phone etiquette and customer relationsCarries out day to day administration activities.Follows and ensures compliance with company policy and procedure for processing of / delivery of assigned services.Assists in organizing office operations and proceduresPrepares time and attendance summary reportReviews and endorses LPO and office supply requisitionsEnsures proper maintenance office equipmentFacilitates office IT requirements and company server and websitePrepares and submits office budgets and expense requirementsMaintains office recordsEnsures filing systems are maintained and up to dateEnsures protection and security of files and recordsEnsures effective transfer o files and recordsTransfers and dispose records according to retention schedules and policiesPerforms other related duties as required REQUIREMENTS: POSITION REQUIREMENTSSkills and ExperienceThe Admin Assistant must have a University degree preferably in Business Management or Office Administration, with minimum of 3 years relevant work experience in office management.Effective verbal and listening communications skillsComputer skills including the ability to operate spreadsheets and word processing programs at a highly proficient level.Effective written communications skills including the ability to prepare reports, proposals, policies and proceduresResearch and program development skillsTime management skillsKnowledgeOffice management procedures.Performance review methods and techniques.Staff training, development and recognition.AttributesMaintain high standards of conduct and professionalismPossess cultural awareness and sensitivityExudes corporate business image at all timesFlexibilityDemonstrate sound work ethicsConsistency and fairnessAbility to handle high-pressure work environmentTrustworthy with confidential and sensitive company information

Keyskills :

About Company

Equinox Global Investments was founded in 1993, originally established with the primary focus of fulfilling opportunities in the burgeoning Qatar real estate market. The companys business streams have multiplied as diversification within the companys portfolio kept pace with the increasing opportunities in the region. Today, Equinox Global Investments has grown to include activities within real estate, retail, business to business (B2B) as well as local partnership and representation. The real estate portfolio includes shopping malls, a residential compound, commercial and industrial developments.