Contracts and Procurement Engineer

Job Description

This role is a progression (engineer Snr Engineer). Main accountabilities are essentially the same both levels: o Executes end-to end process and recommend changes that will suit the design / process. oImplement the support strategy as key agent for assigned client (Business Development / OMT RPI & Plastics) and executes the design, develop, build, test, modify and implement oAnalyze problems, investigate equipment failures or difficulties to diagnose faulty, troubleshoots, and collaborate with coworkers to find solutions by initiating / find route cause and proposes solutions / recommend remedies for implementation oCreate a failure analysis library to learn from previous mistakes However, the Snr Engineer handle a larger scope of projects simultaneously, and in addition to performing tasks, provides guidance to junior engineers, trainees, and teams Contract Planning Develops plans using detailed drawings. Preparing estimates and budgets. Creating accurate project specifications. Designing engineering experiments. Creating technical reports for customers. Completing regulatory documents concerning safety issues. Analyses contract requests from stakeholders & determines the appropriate method of contracting / procurements. Ensures proper bids technical and commercial evaluations are done in line with the internal policies and procedures Contract Packages Execute the full contract cycle from pre-award to post-award and carry out contract. Including the tender-board approvals and ensures that contracting procedures are adhere to audit norms. Preparation of Contract documents, amendments, variations in accordance with approved OQ contract policy (correspondence with counterparties, corrective actions identification, corrective actions endorsement, and corrective actions execution and monitoring), Drafts appropriate contractual and commercial terms and conditions to best serve & protect the Companys interests. Execution and distribution of contract documents to Contractors and User Departments. (Corporate BD and Downstream RPI & Plastic OMT), Gathering information regarding the status of ongoing contracts and issue periodical reports, (expiring/new contacts identification, establishment of negotiating team, definition of contracting strategy, negotiation and contracting, and contract signing and filing, etc.); Lead the execution of end-to-end process for the management of correspondence & requests from suppliers and end user on contact matters: o Lead the execution of end-to-end process for the collection of requests from Business Development (e.g., support in preventive/corrective actions for credit monitoring, price adjustment for quality, take-or-pay penalties, and Legal teams (e.g., disputes / contract Issues o Analyse case and apply Corrective actions identification and report to relevant stakeholder for guidance on actions / commercial position to be pursued oReviews bids, conduct negotiations and administer the award of contracts and contract amendments and provision of feedback to bidders. oManage requests, meeting with counterparties to discuss issue and identify corrective actions, acting as an intermediary/facilitator among involved stakeholders oPerform the development of tender specifications in line with business expectations, risk perspective & applicable laws. oAssess impact & costs for requests related with Long Term impact on agreement on contracts. oLead the endorsement of corrective actions and report to direct supervisor & client on the advised corrective actions to be implemented and, for more relevant actions (e.g., take-or-pay penalties to be applied or legal disputes), seek endorsement from relevant supervisory line. oLead the execution & monitoring of corrective actions considering the agreed actions and share relevant information contract related issues oAlign with end users to conduct the technical evaluation. Take responsibility for conducting the commercial evaluation. oRespond to all clarification requests during tendering periods. oConduct negotiations with vendors to realize the total economic value to the company considering quality and cost. oSupport tendering activities and contract management activities in alignment with the organizations policy and code of ethics to ensure the right contracts are in place to deliver value to internal customers. Stakeholder Relations Builds and maintain relationships with suppliers in order to secure positive, constructive and cost effective commercial agreements for the Company. Monitors market trends and provides accurate supply information to internal customers. Collate procurement plans well ahead from different stakeholders in order to meet end users timelines. Coordinate with other team members to collect all requirements, check the synergy between them and unify the common ones before start tendering processes. Respond to all clarification requests during tendering period. Conduct negotiations with vendors to realize the total economic value to the company considering quality and cost. Support the management of contract disputes to ensure fair and timely resolution with vendors. This includes escalation of disputes where needed with the support of legal. Continuously update the tracking tool with the latest tendering / contracts information and details. Maintain HSE as a priority through compliance with HSE rules and ensure that all contracts are fully compliance with company HSE policies. Collaborate with the ICV team to ensure that In Country Value (ICV) are in place wherever its applicable. Coordinate with other team members to collect all Corporate Contracts. Check the synergies between them and unify the common ones before starting tendering processes. Reports / Policies and Standards Develops weekly / monthly reports as required by the Department Perform the development of tender specifications for Corporate Contracts in-line with business expectations, risk perspectives and applicable laws.

Keyskills :
Contracts and Procurement Engineer

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