Logistics Officer, FT-NOA (Convoy Management)

Job Description

ABOUT WFP:The United Nations World Food Programme is the worlds largest humanitarian agency fighting hunger worldwide.?The mission of WFP is to help the world?achieve Zero Hunger?in our lifetimes.?Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.?WFP Sudan has the potential to reach millions of food-insecure people across Sudan ? with a total of 7.8?million people assisted in 2020. WFP Sudan, one of the largest and complex operations for?WFP globally,?is currently rolling out its five-year?Country Strategic Plan?(2019-2023), which aims to provide emergency assistance through a hybrid approach (Cash, food and vouchers), along with life-changing types of programmes (Nutrition, Resilience and School Feeding).JOB PURPOSE:To collect, analyse and report on information to maximise efficiency of the logistics operations and activities.?KEY ACCOUNTABILITIES (not all-inclusive)The Logistics Officer will be responsible from the following duties:

• Participate and contribute to strategic planning, operational and policy discussions on logistics, pipeline resources, commodity management and commodity tracking.
• Collect, analyze and report on information to maximize efficiency of the logistics operations and activities.
• Contribute to the annual and periodic logistics procurement and budget plan discussion.
• Contribute towards the development of logistics plans and processes ensuring compliance with wider logistics policies and WFP standards.
• Support logistics operations following standard processes and contributing to the effective delivery of food assistance to beneficiaries.
• Collect and analyze data through research and networking with colleagues to recommend actions to the supervisor to improve performance of local logistics operations.
• In accordance with receiving countries call forward, organize convoys from supplier/main hubs to the final destination.
• Support the cross-border operations, making sure transporters are contracted, are providing trucks and follow WFP instructions.
• Make sure all the documentations for the convoys are submitted and approved on time.
• Support field colleagues with all required actions to have smooth movements between the countries.

• Collect and analyze relevant technical data from diverse sources to forecast operational needs under various scenarios and make evidence-based proposals.
• In collaboration with colleagues, make sure all the requested documentations are ready in the system and allocation plans are shared timely.
• Follow up to make sure the allocations shared are followed and support in case changes are needed.
• Collate data and contribute to prepare accurate and timely reporting on convoys, supporting a WFP wide view of logistics activities that enables informed decision making and consistency of information presented to stakeholders.
• Support logistics operational day-to-day activities following standard processes and contributing to the effective delivery of food assistance to beneficiaries.
• Support the local purchases operations, making sure transporters are contracted, are providing trucks and follow WFP instructions.
• Coordinate with GCMF HQ team to have sales from GCMF project to the buying project performed on time.
• Coordinate with CO relevant colleagues to ensure the right GCMF documents are used correctly.
• Support the tracking of cross border stock from the supplier to the Country of destination.

• Implement on-line access reports for WFP Project Officers & senior management. Support and facilitate increased use of LESS information by other operational logistics staff through formal briefing & self-report generation.
• By liaising closely with WFP Project Officers, ensure accurate and timely on deliveries and stock status information.
• Using LESS & WINGS data, contribute to disseminate and provide data and support with inputs to Pipeline Reports, Needs & Shortfalls Reports and SPR Annual Reports.
• Others as required.

Keyskills :