Finance Officer, SSA 8

Job Description

Key responsibilities:Under the overall guidance and supervision of the Head of Finance Unit and direct supervision of the finance officer. The Finance officer will perform the following duties and responsibilities, but not limited to:? Maintain awareness of corporate finance and resource management strategies and major ongoing programmatic initiatives, participating where appropriate using finance and resource management expertise.? Contribute towards the development of country specific plans and processes, aligned with Regional and wider WFP strategy, policies and processes to meet the food assistance needs of beneficiaries within the Country.? Report on key data for financial status and outcomes of projects in accordance with corporate governance requirements, ensuring accuracy, deadlines, and accounting processes are complied with.??Monitor budgets and carry out forecasting for new and ongoing projects according to established corporate procedures and requirements.??Perform bank reconciliations, disbursements, clearance of receivables, overall cash management and monthly financial closures on a regular basis in accordance with corporate requirements.??Collate data and contribute to preparation of accurate and timely reporting, providing management with financial, staffing and resource usage information to enable them to make informed decisions.? Track and collate data to support others to improve policies, systems and procedures in order to minimize financial risks, improve the efficiency and effectiveness of operations, and ensure services are aligned with business objectives.? Contribute to the delivery of financial controls and insight into WFP performance, supporting periodic risk and internal control assessments to identify areas which may present potential audit, compliance or financial risks.? Guide and supervise more junior staff, acting as a point of referral and supporting them with more complex analysis and queries.?Functional responsibilities:Payroll and other staff entitlement??Coordinate and ensure Service Contracts & Special Subscribers Appointments (SC&SSA) payroll is submitted to finance in accordance to the approved salaries schedule.??Extract payroll reports then review overall accuracy of amount and totals to be paid.??Ensure that encountered issues related to monthly staff payroll are discussed/sorted out with HR unit on monthly basis and prior finalization of salary payments.??Prepare breakdown of salaries by chargeable budget codes, bank account and duty stations.??Park Journal Voucher in corporate ERP (SAP) by reflecting correct entries of salaries based on relevant supporting documents??Pass Journal Voucher with supporting documents to Finance Officer for timely posting.? Follow up on timely Payment processing for issuance of salaries transfer letter and timely signatures by bank signatories.? Ensure timely submission of salaries transfer letter to the bank and confirm remittance to staff accounts.? Advise staff by email for salaries transfer to their bank account or readiness of checks for new staff that do not operate bank account.? Ensure all payroll supporting documents are properly filed in archive unit.? Respond to all queries raised by staff in relation to payroll.??Maintain confidentiality of staff payroll and non-release of information unless authorized by management.? Prepare salaries for SSA non-payroll staff??Ensure that Social Insurance paid in timely manner.??Liaise with UNDP focal point for timely submission of fixed term staff?s payroll.??Submit the payroll for CO HR review and management approval.??Analyze the payroll to summarize total cost per entitlement.??Park JV in WINGS by reflecting correct entries of salaries based on relevant supporting documents??Pass JV with supporting documents to Finance Officer for timely posting.??Park JV for staff entitlement as uploaded by HQ and pass it with supporting documents to Finance Officer for posting.??Reconcile posted JVs with HQ upload and maintain UNDP vender reconciled and cleared.? Maintain and organize electronic and hard files for the payroll, reconciliation reports, HR certification and relevant communications.? Familiarize with Integrated Road Map (IRM) processes and take interest on changes that affect your roles.?Monthly Management Closure report related tasks? Prepare Minimum Monthly Closure (MMC) Report by collecting (Bank / Petty Cash Account, Inventory report, fixed assets report and project management reports) from various area offices & functional units on monthly basis.? Check the accuracy of the reports and the required supporting document.? Consolidate the Area Office reports to be sent to RBC on the required timeline.? Prepare the supporting summary sheets & get the management approval.??Following up the clearance of open items under the cash, accounts receivable, accounts payable and procurement sections of the MMC Report to meet the corporate standard of the Financial Dashboard.? Maintain and organize electronic and hard files for the MMC reports.? Perform any other duties as required.

Keyskills :