Sales Administrator

Job Description

We?re a boutique, delivery-first recruitment agency and need a high-output Sales Administrator / BD Coordinator who can keep the commercial engine moving and help us build consistent marketing that drives inbound interest. This is not ?admin for admin?s sake? it?s sales support + campaign execution + follow-up discipline.If you?re gritty, organised, and the type who doesn?t need chasing, you?ll do well here.What you?ll do (responsibilities)Campaign + marketing execution (core): help plan and run simple B2B campaigns that generate leads (LinkedIn content, outreach assets, basic tracking, weekly cadence)Social media management: manage day-to-day LinkedIn activity (posting, repurposing content, light engagement, keeping us visible and consistent)Outbound BD coordination: manage daily/weekly outreach activity across LinkedIn/email/calls (tracking + follow-up cadence)Lead sourcing + list building: build targeted B2B prospect lists by sector, geography, seniority, and hiring signals (Apollo.io / LinkedIn workflows)Lead management: maintain lead lists, segment accounts/contacts, enrich missing data, keep records accurateCRM hygiene + sales ops: update stages, notes, next steps, tasks, reminders, and contact data (no ?dead? pipeline); keep the system clean and usablePipeline administration: ensure every opportunity has an owner, next action, and timeline; support basic forecasting visibilityKPI tracking (simple + consistent): track activity and outcomes (outreach, meetings booked, submissions, interviews, offers, placements) with weekly scorecardsWeekly reporting: simple dashboards/scorecards for leadership (activity vs targets, conversion, blockers, next actions)Scheduling + coordination: meetings, follow-ups, interview logistics, reminders, diary management supportProcess + templates: maintain outreach templates, follow-up sequences, trackers, and SOPs; keep the team aligned to cadenceSales collateral support: keep pitch materials current (one-pagers, capability decks, case studies); create clean client-ready slides (Canva/PowerPoint/Google Slides)Data quality: clean duplicates, standardise naming, ensure compliance-friendly record keepingYou?ll be a fit if you areGritty and proactive: you take ownership, push things over the line, and don?t wait to be toldHighly organised, detail-aware, and strong on follow-ups (you like closing loops)Comfortable ?chasing? internally (holding people accountable to activity) without being awkward about itCommercially switched on: you understand what matters in B2B sales (timing, decision-makers, next steps, momentum)Confident managing multiple priorities in a fast-moving environmentClear communicator (written + verbal) with a professional toneStrong with trackers and reporting ? you don?t need advanced Excel wizardry (no one?s hiring you for VLOOKUP), but you must be accurate and consistentRequirements (must-have)2+ years in sales support / sales admin / BD support / coordinator / operations role (recruitment agency is a plus, not mandatory)Experience working with a CRM/ATS or structured pipeline tracker (clean updates, next steps, reminders)Strong written English; comfortable supporting LinkedIn/email outreach admin and campaign trackingReliable, consistent, and able to work to weekly targets and deadlinesComfortable building and maintaining lists, trackers, and basic dashboards in Google Sheets/ExcelNice to have (adds weight in screening)Hands-on experience with Apollo.io (or similar prospecting/enrichment tools)Basic B2B marketing understanding (positioning, messaging, segmentation, campaign tracking)Canva skills (clean formatting, simple decks, one-pagers, outreach visuals)Familiarity with outbound cadence management (touchpoints, sequences, follow-up rules)Understanding of recruitment KPIs and funnel metrics (activity ? submissions ? interviews ? offers ? placements)Experience supporting proposals, pitch decks, or client presentationsWhat you getA key commercial support role with direct impact on revenueBonuses (including holiday funds e.g., this quarter the team will head to the Maldives)Clear targets, simple reporting, and direct access to leadershipAutonomy to improve systems, tighten processes, and build structure.

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