| Job Location | Dubai, UAE |
| Education | Not Mentioned |
| Salary | Not Mentioned |
| Industry | Advertising, PR, Event Management |
| Functional Area | Not Mentioned |
Roles & ResponsibilitiesWelcome clients, guests, suppliers, and visitors in a warm and professional manner.Serve as the first point of contact for the company and maintain a high standard of professionalism at all times.Handle incoming calls, emails, enquiries, and correspondence efficiently.Coordinate meetings, appointments, and visitors.Maintain a polished and organized reception and office environment.Manage incoming and outgoing courier deliveries and documents.Provide comprehensive administrative support to management and the operations team.Manage filing, documentation, data entry, scanning, printing, and general office administration.Prepare correspondence, schedules, reports, presentations, and other documents as required.Maintain calendars, meetings, appointments, and internal schedules.Assist with office supplies, stationery, and general procurement.Maintain accurate and organized company records.Handle confidential information with discretion and professionalism.Assist the operations team with event-related administration and coordination.Coordinate with clients, suppliers, venues, contractors, and internal teams.Assist with event schedules, guest lists, documents, passes, and other operational requirements.Support the team with event preparations and last-minute requirements.Provide administrative assistance during events when required.Maintain a calm and professional approach during busy periods and tight deadlines.Desired Candidate ProfileProfessional, polished, and well-presentedConfident and comfortable interacting with high-profile and international clientsNaturally warm, welcoming, and service-orientedFluent in English, with excellent verbal and written communicationArabic-speaking is an advantageHighly organized with excellent attention to detailDiscreet and trustworthy when handling confidential informationProactive and able to work independentlyComfortable multitasking in a fast-paced environmentFlexible and willing to support the team when event requirements demand itPunctual, reliable, and committed to maintaining high professional standardsPrevious experience as a Receptionist, Executive Assistant, Administrative Assistant, Office Coordinator, or similar roleExperience within events, luxury hospitality, premium retail, corporate services, PR, or a client-facing environment is highly preferredExcellent knowledge of Microsoft Office, including Word, Excel, PowerPoint, and OutlookStrong written and verbal communication skillsProfessional telephone and email etiquetteUAE work experience is an advantage
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