| Job Location | Dubai, UAE |
| Education | Not Mentioned |
| Salary | Not Mentioned |
| Industry | Administrative Assistant |
| Functional Area | Not Mentioned |
Job DescriptionOffice Management: Serve as the first point of contact for the office, managing daily front-end communications, answering phone calls, and greeting visitors professionally.Documentation & Record Keeping: Draft and organize company correspondence, memos, and reports. Maintain both digital and physical filing systems, including vendor contracts, lease documents, and project service reports.Project & Schedule Support: Coordinate schedules and meetings for management. Track critical deadlines for maintenance or technical service projects.Logistics & Supplies: Monitor and order office supplies, ensuring cost-efficiency. Arrange travel logistics for staff as needed.Administrative Accounting: Assist with basic bookkeeping tasks, such as processing invoices, preparing expense reports, and inputting job-related data into company systems.Coordination: Act as a liaison between internal teams, subcontractors, and clients to ensure smooth communication and timely follow-up on work orders.Essential Skills to IncludeTechnical Proficiency: Strong command of the Microsoft Office Suite (Word, Excel, PowerPoint) and experience with digital office tools (email management, calendar software).Organizational Expertise: Ability to manage multiple tasks simultaneously, prioritize urgent requests, and maintain high accuracy in data entry and filing.Professional Communication: Excellent verbal and written English skills are crucial for communicating with diverse stakeholders in the UAE.Attention to Detail: Meticulous approach to reviewing documents (contracts, invoices) and identifying discrepancies.Time Management: Ability to work effectively under pressure and meet strict project or administrative deadlines.Interpersonal/Soft Skills: A proactive, problem-solving mindset with a high level of discretion, particularly when handling confidential company or client information.
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