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Fleet and Logistics Assistant

1.00 to 2.00 Years   Amman, Jordan   17 Jan, 2024
ACTED-Jordanie Regional
1 Jobs Openings
Job LocationAmman, Jordan
EducationNot Mentioned
SalaryNot Mentioned
IndustryNon-profit Organization
Functional AreaNot Mentioned

Job Description

Job PurposeReporting to the Logistics Manager, the Fleet and Logistics Assistant is responsible for the efficient coordination and management of all transport, fleet, and equipment management functions for ACTED Regional office. The position will also be responsible for the implementation of good fleet management practices and policy across all movements.She/he will be responsible for specific premises management tasks, such as maintenance inspection and implementation visits.˙˙Objectives

  • Implement and direct ACTED standard Vehicle policies and procedures, with attention to safety and security issues.
  • Work with the Logistics manager to ensure that vehicles are prepared for routine and emergency security requirements.
  • Manage and coordinate all fleet requests.
  • Assist in premises management tasks, such as maintenance inspection and implementation visits.˙˙
Duties and Responsibilities
  • Work with the Logistics Manager to design a suitably staffed and equipped transport function to support
  • ACTED?s vehicle operations and policies.
  • Manage and be accountable for the inventory management of all vehicles related parts and consumables, including fuel
  • Evaluate, manage, and monitor drivers.
  • Focal point for all purchases in Transport department. Raising OFs for vehicles spare parts and vehicle repairs.
  • Manage the Fuel Report
  • Ensure that all vehicles carry the required on-board documentation and that all documents are kept current (including insurance).
  • Ensure that all vehicles are secured when not in use.
  • Be familiar with local regulations / traffic laws.
  • Ensure that appropriate communications while reservations for movement or flight ticket bookings.
  • Ensure that equipment is installed and functioning in ACTED vehicles to meet the operational and security requirements.
  • Prepare weekly and monthly report on transport department.
  • Vehicle fuel/movement forms should be up to date (Log sheets for each vehicle) for refuelling and keeping accurate record and monitoring system on fuel consumption.
  • Vehicle checklist report should be monitored weekly
  • Fleet Ticketing System:
  • Very strong using Microsoft office skills (Excel) and owns the skills to manage a flight ticket booking system sheet (ITR).
  • Rapid and quick response for any ticket reservation
  • Payment follow up
  • The ability to track each flight ticket from reservation stage until the service is completed
  • Follow up in the reports issuance with the traveling agency company
  • Track traveling agency payments.
  • Premises Management: support in the process of premises management which includes maintenance inspection and implementation visits, physical inventory of items.˙˙
Key Performance IndicatorsExample, the key performance indicator (KPI) is a measurable value that demonstrates how effectively a company is achieving key business objectives. Organizations use KPIs to evaluate their success at reaching targets
  • 100 % of fleet requests are fully fulfilled on time.
  • 2 monthly reports are submitted on time.
  • 100% of fleet cars are maintained, secure and ready to operate at any time
  • All invoices and payments are processed on time.
  • 100% of maintenance requests are handled on time.
*Acteds proposed monthly salary: 745 JODs

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