Operations Manager

Job Description

General Responsibilities:Oversee the physical operation of the entire school and its programs. Manage the day-to-day operations of the school?s campus security, custodial / maintenance, transportation and photocopy resources.ÿSpecific Responsibilities:Maintenance, Cleaning and Housekeepingÿ1.ÿSupervises / trains the security guards, custodial supervisor, maintenance crew, store keeper,ÿtransportation, and act as liaison with the HR Department.ÿ2.ÿPlans, organizes, directs and supervises the performance of custodial work within the buildingsÿand miscellaneous grounds maintenance; is responsible for security of buildings.ÿ3.ÿCreate and oversee the maintenance and cleaning programs that keep the school?sÿappearance inexemplary condition.4.ÿWork with building principals to determine overall custodial work to be performed and anyÿspecialprojects; set work priorities; assign custodians to perform work, and inspect assigned work asfollow-up.5.ÿOversee and evaluate the work of a buildings and grounds crew.6.Supervises the maintenance of the school grounds, playground equipment, and parking spacesthrough the maintenance Technician.7.ÿDevelop, maintain and report all required environmental, health and maintenance standards asrequired by law and to work with the administration, to ensure compliance with all regulations andÿlaws as they impact the school.8.ÿEstablish maintenance / cleaning requirements for the winter/spring/summer breaks in cooperationÿwith the Strategic Plan Facilities Chair and Head office.9. ÿEnsure quarterly maintenance / service visits (AC, elevator, pest control, firefighting equipment,sewage, etc.) take place on a timely manner and any issues /concerns are resolved promptly.Subcontracting related assignmentsÿ1.ÿSupervise the cleaning of the building through the sub-contracted cleaning supervisor,ÿcreates the schedule and room assignments for cleaning workers.2.Coordinates with the sub-contracted supervisor any concerns related to the cleaning companyand the sufficiency of cleaning supplies.3.ÿFollow-up with service sub-contractors as needed.4ÿEstablish specifications for all outside contractual work which cannot be performed by onsitemaintenance crew in collaboration with business development manager.5.ÿAssist in the supervision of the work of all outside contractors to ensure compliance withÿcontractual agreements and budgetary restrictions as determined by the head office.6.ÿMaintain copies of all school service contracts and coordinate with head-office for renewals as needed.Health and Safetyÿ1.ÿActs as a back-up to the ERT Coordinator.2.ÿResponsible for ensuring that safety standards are adhered to and that all fire & safety equipment is properly functioning and up to date.ÿBudgeting, Procurement and Inventory Management1.ÿCreate and oversee an on-going equipment/furniture (non-IT related) replacementprogram and budget.2.As the procurement officer, develop plans and implement purchasing goals andobjectives including the proposal of goods and services at the lowest prices whileÿmaintaining the best quality.3.Act as member of purchase committee.4.Prepares purchase requests according to the needs of the Operations Department andÿthe academic sections as approved by the Superintendent.5.Manage the delivery of orders as per set protocols.6.Maintain procurement records for internal and external audits.7.Manages inventory and stock control.Staff and Students Transportationÿ1.Ensure transportation is provided daily to/from staff housing.2.Manage students? transportation through sub- contractors and report business development manager in case of any issues concerns.Other dutiesÿ1.Handles parents? complaints when the principals or superintendent are not available.2.Handles parents? complaints on behalf of the Head Office.3.Perform other related duties as assigned by the Superintendent.4.ÿReceives, on behalf of the Superintendent, inspectors from the Ministry related to areasÿsuch as library, text books, cafeteria, clinic, etc. Reports outcome of visits to theÿSuperintendent.5.ÿPerforms other tasks, duties and responsibilities as assigned by the Superintendent.

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