Junior Administration Officer

Job Description

The ?Cash for Work Green Infrastructure (CfWGI) ? Project in Jordan is seeking for a ?Junior Administration Officer? - on a full-time base employment as per the below job profile.Job ProfileA.?????Required Qualifications, Competences and ExperienceQualificationsFormal Education

• University degree in Finance, Accounting, Business Administration or a similar, relevant field

Professional Experience

• At least 3 years professional experience in a comparable position
• Experience in administrative or financial work in a similar field or development organization

B.?????Responsibilities The position holder is responsible for:

• Monitoring and following up of car log book according to GIZ rules
• Supporting in keeping the leave records and monitoring the calculation of leave requests of national staff according to GIZ standards
• Organizing of meetings and events?
• Keeping Inventory and documenting the handing over of assets according to GIZ Processes and Rules
• Handling procurement of goods and services up to EUR 2500 in accordance with GIZ guidelines

In this context, the position holder fulfils the following tasks:C.?????Tasks1.?????Administration and Office CoordinationThe position holder:

• Organises administrative and logistical aspects activities (internal meetings, workshops, flight reservations, information trips, etc.)
• Supports the team in travel management (flights, hotels booking, travel settlements)
• Organises information materials
• Organises logistics for missions and visitors of the project (drawing up travel/visit schedules, arranging accommodation and transportation)
• Prepares and participates in internal and external (team) meetings
• Monitors the availability of stocks and consumables, updates and tracks inventory lists
• Monitors and assures proper IT performance and follows up with IT specialist and vendors to update and maintain project systems
• Handles filing of documents in paper files and electronically as per GIZ Processes and Rules, using the related systems
• Manages the office space (coordinating and ensuring relevant facility management services, i.e. repair and maintenance, utilities, IT, (re-)distribution of available office space, coordination with landlords and GIZ Country Office for preparation of new lease agreements and extensions for office rentals, etc.)
• Assists in preparing ?info letters? for new commissions and assisting in preparing project implementation agreements
• Performs market research work as identified by the superior/team
• Translates text from Arabic to English and vice versa (for invoices & supporting - non-legal - documents)
• Tracks and books meeting rooms
• Coordinates logistic processes, i.e. cars, internal mail circulation
• Serves as Security Focal Point and COVID19 Focal Point when needed

2.?????Financial AdministrationThe position holder:

• Prepares and verifies vouchers in line with the GIZ standard procedures
• Keeps and continuously updates the project inventory list according to GIZ Processes and Rules

3. Procurement/Logistics Management The position holder:

• Handles procurement of goods up to EUR 2,500.00 in accordance with GIZ guidelines, in coordination with the project team (preparing for tendering, purchase orders etc.)
• Handles procurement of services (contracts) up to EUR 2,500.00 in accordance with GIZ guidelines in coordination with advisor from the team (preparation of consulting contracts, service provider agreements, etc.)
• Organizes events, seminars, workshops and handles all related logistics and financial processes

4.?????Other Duties/Additional TasksThe position holder:

• Regularly checks for changes in the GIZ Processes and Rules (P+R) in relation to the field of work
• Performs other relevant duties and tasks at the request of the direct superior

Keyskills :