Facilities Management Controller

Job Description

To evaluate the performance and activities of the outsourced and in-house services, equipment?s, and design. Provide propositions for future improvements in terms of service, cost, procedure, identify benchmark for services, integrate management ideas by implementing, and lead the dept further. Coordinates and directs planning, maintenance of buildings equipment and other facilities by applying best practice facilities management, to deliver business-focused built environment.Execute and to monitor the performance of FM services MEP, & Civil works, Cleaning, Waste management, Security, Pest control, Landscaping Consumables & Event handling .Administration:? Monitor performance of outsourced companies - check manpower, scope of works ? delegate / coordinate with subordinates. Provide report to management on daily issues for improved services? Communicate with other FM team in terms of related daily operations and activities in order to ensure appropriate communication between the team and to avoid conflicts? Evaluate existing systems -by checking reports and performance of equipment?s and report to the technical team, To prevent purchase of the same defective equipment (if any) for future projectsEquipment?s month end reports by service providers? Collect data and information from systems, BMS, and outsourced service companies? Combine and provide performance report and how to prevent recurring issues? On call ? 24 hours, Mobile phone ?ON? at all times to respond to any emergency breakdownMaintenance & Operations:? Monitor Planned Preventive Maintenance (PPM) approved by Facilities Management, by reviewing reports, schedules, spare parts required to avoid major breakdown in equipment?s, buildings and to provide efficient service ? Diagnose the problem providing technical reports to the Facilities Manager and advise rectification. Ensure that implementation is as per the technical standards and manufacturer?s recommendation and build up history for the electrical plants to avoid any recurring problem with the mechanical and electrical plants & solar System? Provide quality control support in terms of operation process, resolution time, and reduction in the number of complaints? Assist the maintenance provider for trouble shooting HVAC issues by providing diagnosis from BMS for faster response? Generate equipment performance reports from Building Management System on a daily basis? Handover / Snags ? Attend handover meetings and record snags to verify if the completion is as per specification and provide reports to management. Follow up with the respective development team for proper completion? Verify garbage collection locations, waste materials collection etc., check & ensure whether the building is cleaned ? Water Features - Monitor the daily operation of all external water features and other external services including landscaping lighting, irrigation, and car parking? Monitor planned PPM is carried out as per schedule and manufacturer?s recommendation? In charge of waste management. Coordinate and supervise with the outsourced companies, in terms of garbage and waste collection is properly handled to maintain a clean and superior premises? Recycling of waste paper - delegate and instruct the related companies to collect paper /cartons etc. Protect and save the environment? Monitoring Events - Check the requirements in terms of cleaning, security during and after event? Provide a clean, safe premise for our business partners and rectify any damages after the eventSupervision:? To ensure we receive proper assistance from the outsourced companies. Check daily operations checklist, random site checking, evaluate weekly reading and reports for the smooth running of the operations? Discuss and assist outsourced company in resolution of breakdown equipment in order to minimize resolution time? Carry out inspection of before and after business partners ?MOVE IN?? Visit & evaluate premises prior to business partners move in to provide their requirements and after to check and estimate the cost of the maintenanceHealth and safety:? On site implementation of health and safety regulations to ensure safe working conditions and a safe working environment, to reduce risks, incidents and accidents? Report accidents and incidents? Investigate accidents and incidents to ensure preventative steps are takenQuality management:? Provide quality control support in terms of operation process, resolution time, and reduction in the number of business partner complaintsRequirements? Graduate or relevant work experience? Diploma Degree would be an added advantage? A minimum of 4 years experience in the facilities Management services field? Learning attitude? Physical fitness? Driver's license

Keyskills :
Waste management