Contract Administrator

Job Description

To ensure that the general administrative aspects of the assigned contract/department are administered in an effective, efficient and professional manner enshrining the best practical performance to the complete satisfaction of all the direct and indirect clients. KEY ACCOUNTABILITIES :Description? To provide administrative and clerical support as required, for the assigned contracts/department including composing and editing correspondence as directed and to carry out the administrative routine works? Monitoring & reporting daily staff attendances records. Update reporting Manager with staff absents, sick & late reporting on or before 09:00 hrs. of each day.? Preparation of SRF & ITF and submission for approvals? Overall responsibility of staff appraisal process in every year for the assigned contracts/department as required? Production of the periodic progress reports as required by the Contract Manager / Operations Manager.? Prepare annual leave schedules for all the departments and monitor staff leave utilisation against the schedule.? Total staff leave administration of assigned contracts/department that includes annual, local, medical, emergency, absent etc.? Maintain vehicle inventory for assigned contracts/department? Total Administration of overtime recording & approval system? Liaison & Administration of staff recruitment, induction, training, disciplinary, termination, official travel process etc. ? Issuance of uniforms, tools, stationary, grocery items, Telephones, IT related items, office equipment, furniture for the assigned contracts/department etc.? Maintain tools and equipment inventory for all departments and individual staff tools as applicable? Preparation of monthly staff cost centre allocation reports as required? Liaise with HR, Finance, and HSEQ related activities.? Liaise with contractors, suppliers and service providers as required.? Carryout any other related jobs assigned time to time by reporting ManagerPerformance Indicators? On time completion of days? work and update reporting Manager if anything is pending till next day? 100% compliance daily basis? 100% compliance on daily basis ? Submission of all appraisals on or before 31st January of every year? Adherence to given time line by reporting Manager ? Completion on or before 20th December of every year? Monthly summary update report to reporting Manager on or before 10th of every month? Quarterly summary update report to reporting Manager? Submission of OT approved OT records to HR on or before 15th of every month? 100% Compliance with People manual? 100% Compliance with company approval process ? Half Yearly summary update report to reporting Manager? Submission of reports on or before 10th of every month to HR & Finance ? Company procedures? Company procedures? Company proceduresJOB CONTEXT : A. Working area: Office Field B. Does the Job involve travelling: Yes NO If yes, state the area and frequency: Area : Within business area Frequency : Daily/WeeklyC. Use of tools and equipment?s required for job performance: 1. Computers : MS Office Package , Maximo system , ISO System 2. Office Equipment?s : Scanner , Printer , Finger print Time and Attendance 3. Technical Instruments : No 4. Light & or Heavy mechanical equipment?s/vehicles: Yes 5. Machines : COMMUNICATIONS & WORKING RELATIONSHIPS: Internal:? All operational Staffs including managers and engineers.? All internal departmentsExternal:? Clients, suppliers, contractors

Keyskills :
contract