Chief Purchase Officer

Job Description

1. Strategy and Development? Contribute to the creation and implementation of best practice, vision, strategy, policies, processes and procedures to aid and improve operational performance.2. General and Task Management ? ? Review the current job descriptions for the reportees and recommend any changes required sign off by respective personnel after the approval from the management.? Negotiation with vendors ? Introduce 2 new approved suppliers of all our products- within 6months time ? Review the existing terms with all suppliers? Minimize the advance payment instead payment to vendors after clearance or DP? Get the best price with maximum credit terms ? Submit to board the quarterly report of all developments and issues? Submit the organization chart of the supply chain department, procedures, process and control measurement.? Develop Purchase department SOP.? Trian the purchase team and evaluation and submit report to management ? Material planning- Minimum- maximum -Reorder level? Quarterly review with accounts department timely reconcile of supplier?s accounts statement ? Submit the existing purchase system, its duplication, weakness, irregularities etc.?steps for correction and submit the report within one month ? Study the existing ERP system related with purchase system and submit the report within one month ? Maintain the strong and friendly relationship with all suppliers 3. Supply Chain Management? Order Placements in coordination with the Sales Team / Dubai Buying Team? Order Tracking in coordination with the Buying Team in Dubai? Import Coordination activities ? Ensure Clearance of consignments received in locations? Providing requisite information on arrival of goods and goods in transit / on order / availability of product on a weekly basis to enable sales departments to plan sell out of products.? Manage the documentation of the import in efficient way and reduce the demurrage acquired due to low performance to Zero.? All shipping documents have to delivered to Angola office with confirmation of receiving from the concerned person in Angola.? Present in 3 months all developments has been happened with all suppliers during his management.? Submit lists of all suppliers has been dealt with during the last 15 years, evaluate them and re-evaluate the appropriate one among them.4. Accountabilities? Yearly purchase budgeting must be submitted to finance department not later than two months before the commencing of the year? Timely evaluation of budget monthly and variance submission and necessary corrections for the next quarter ? Work on efficiency improvement programs for the various functions within the purchase department? Improving the communication and visibility of information in a common and consistent format between the supply chain and Logistic team ? Sharing of weekly information with the respective team in terms of status of arrival of products and estimated date when products will be available for sales ? Documentation delays from the supplier ? influence in the form of timely follow up with the buying team for availability of documents on time, coordination with the Finance team. 5. People Management? Manage, coach and develop a high performing team that meets agreed objectives, and which delivers best practice results, added value and continuous improvements. ? Set departmental objectives/KPIs and review and assess ongoing performance of direct reports. ? Monitor and ensure that staff under supervision maintain accurate procurement schedules to get the right materials on site at the right time. ? Ensure that the function operates in accordance with any health, safety and environmental policies and procedures to ensure the safety and wellbeing of self, staff and visitors.6. Relationship Management? Collaborate with internal and external stakeholders to forecast, plan and facilitate on-time materials to the business line as and when required avoiding disruption to the business. ? Take lead on internal and external relationships to ensure consistent, timely and effective communication regarding material availability. ? Work with cross functional teams to deliver effective solutions. ? Liaise with stakeholders on product change requests and review and communicate the impact on material planning and schedules. ? Support new business initiatives and projects and contribute to review meetings and change process. Ensure effective procurement planning, implementation takes place relating to the changes. ? Develop and maintain good relationships with suppliers and ensure demand for material is met and deliveries made on time. ? Design, develop and implement processes and work with suppliers on continuous improvement initiatives. ? Meet supplier and negotiate to ensure demand for materials is met. ? Resolve supplier concerns and evaluate supplier performance in conjunction with members of the purchasing team. ? Work closely with the purchasing team to ensure purchasing strategies are maximized.7. Self-Management? Comply with the Health, Safety and Environmental Policies. ? Support, encourage and develop team. ? Proactively contribute to creating a good team atmosphere. ? Anticipates and overcomes obstacles. ? Makes useful links to arrive at insightful plans and solutions. ? Embraces personal challenge. ? Confident, rounded thinking. ? Takes ownership for team cohesion.? Flexible and works well under pressure.============================

Keyskills :
strategy