Project Control Officer

Job Description

Hardship LevelA (least hardship)Family TypeFamilyFamily TypeFamilyResidential location (if applicable)GradePR3Staff Member / Affiliate TypeProfessionalReasonRegular > Regular AssignmentRemote work acceptedNoTarget Start Date2023-01-27-08:00Job Posting End DateFebruary 16, 2023Standard Project Control OfficerOrganizational Setting and Work RelationshipsThe Project Control Officer is part of the multi-functional team. In coordination with DFAM¨s Implementing Partnership Management Service, s/he is responsible and accountable for providing substantive support, guidance, and oversight on the effective management of the Enhanced Framework for Implementing with Partners (the Framework) as well as oversight on the effective management of Direct Implementation.Complementary to programme management, s/he will support and conduct analysis and assessment of risks associated with partnerships and direct implementation, policy compliance, operational practices, mitigation measures, and gaps and make technical recommendations or decisions in line with the principles of the Framework, of UN/UNHCR¨s financial rules, policies and regulations and operational context.The incumbent prompts partnership integrity and other safeguarding mechanisms for ensuring sound stewardship and accountability of funds entrusted to partners or through direct implementation arrangements (e.g. contracts for the procurement of goods and/or services) to ensure resources are used in the most efficient and effective manner to attain the best results for persons of concern.The Project Control Officer will promote dialogue and consultations for strengthening partnerships and have frequent contacts with UNHCR colleagues, particularly project control and programme staff. S/he may have contact with external stakeholders, such as UNHCR-funded partners, auditors, oversight bodies, and host governments on matters related to partnerships. The incumbent will be mindful of all dimensions of partnerships in accordance with the Principles of Partnership, the Code of Conduct, UN/UNHCR¨s financial rules, policies and regulations, and other relevant documents.In the Regional Bureaux, the incumbent works under the supervision of the Regional Controller. In the Country and Multi-Country Offices, the incumbent normally works under the direct supervision of the Representative or Deputy Representative, Head of Office or Senior Project Control Officer, as applicable.All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¨s core values of professionalism, integrity and respect for diversity.Duties- Participate in the annual assessment and planning cycle.- Participate in the development and implementation of partnership management objectives aligned with UNHCR¨s strategy and priorities.- Participate in the development of the direct implementation monitoring plan in collaboration with the Programme Unit and other relevant functions.- Support Programme and other relevant functions in the selection of implementation modalities.- Support a coherent approach in the application of the Enhanced Framework for Implementing with Partners and compliance with its policies, principles, and procedures to ensure effective partnerships, as well as sound stewardship and accountability for the funds entrusted to partners.- Pursue high-quality partnerships and integrity culture in UNHCR, among partners and UNHCR¨s contractors to mitigate misuse and wastage of resources, fraud and corruption, sexual abuse and exploitation, and other forms of misconduct; including recommendations to put in place safeguarding mechanisms and measures for detection, prevention, reporting, and addressing fraud, and other forms of partnership/ contractors misconduct.- Ensure UNHCR management (country/bureau/global) and offices have access to high-quality and timely analytical insights and advice for enabling evidence-based operational decisions and accountability on project control, partnership and direct implementation management.- Provide first-line support for project control, external and internal audit, evaluation, and other reviews pertaining to partnership and direct implementation management, and assist in gap analysis, establishing, measuring, and taking appropriate actions for addressing queries, recurrent weaknesses, and other findings.- Ensure coherent practices of analysis and critical reviews of risk exposure and establishment of linkages of risk management with monitoring, financial management, project control, audit, and other processes related to partnership management and direct implementation to enhance effective delivery and optimum use of funds through partnerships or through direct implementation.- Foster constructive dialogue and consultations with partners, UNHCR¨s contractors and other stakeholders to strengthen partnerships, interagency collaborations, and harmonisations.- Contribute to strengthening the capacity of UNHCR and partners on partnership and direct implementation management.- Seek innovative approaches in enhancing partnership and direct implementation management, gathering experiences, and sharing best practices and lessons learned among operations and partners.- Contribute with inputs on reviews and enhancements of policies, procedures, and practices governing the framework for Implementing with Partners and the management of direct implementation.- Perform other duties related to financial management as required.Minimum QualificationsEducation & Professional Work ExperienceYears of Experience / Degree LevelFor P3/NOC - 6 years relevant experience with Undergraduate degree; or 5 years relevant experience with Graduate degree; or 4 years relevant experience with Doctorate degreeField(s) of EducationAccounting Business Administration; Economics; FinancePublic Administration Management or other relevant field.(Field(s) of Education marked with an asterisk* are essential)Certificates and/or LicensesNot specifiedRelevant Job ExperienceEssentialExperience in financial management, accounting, project management, internal control assessment, internal audit and/or external audit, risk management and demonstrated experience in field operations. Demonstrated experience in effective partnership management and multi-stakeholder coordination in humanitarian, emergency or development contexts. Good knowledge and understanding of UNHCR/UN rules, policies, and regulations regarding partnership and financial management, oversight and compliance. Proven analytical skills, and abilities for identification of gaps and finding solutions. Good level of computer literacy in particular, experience in computerized systems and software. Experience in communicating, building capacities, coordinating consultative processes and building consensus. Ability to contribute in policy and process reviews.DesirableInnovation and technology skills in financial, risks and fraud management. Professional qualification in accounting (CPA, CMA or CA, CFE, ERM, or equivalent). Training in UNHCRs protection and management learning programmes. Capacity building skills.Functional Skills*MG-Resource ManagementBU-UN/UNHCR Budgetary cycleBU-Budgeting(Functional Skills marked with an asterisk* are essential)Language RequirementsFor International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.This is a Standard for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this and will be considered for the screening, shortlisting and selection of candidates.Desired Candidate Profile The incumbent of this position shall prove to have good interpersonal and negotiation skills in dealing with program management team and UNHCR partners including government partners, in a complex and unpredictable working environment such a Libya. Knowledge of remote management is must. Risk analysis in high security and restrictions of working environment is necessary. Working experience in similar operations and knowledge of the region including cultural sensitivity is an asset for the incumbent to deliver Project control services for Libya operation. The ability to understand UNHCR internal rules on procurement, audit skills and analytical skills, couples with excellent communication, is a must for this position.Required languages (expected Overall ability is at least B2 level): ,Desired languagesArabic,Operational contextOccupational Safety and Health Considerations:To view occupational safety and health considerations for this duty station, please visit this link:https://wwwnc.cdc.gov/travelNature of Position:The duty station of the position is Tunis, Tunisia, though the incumbent is working for the Libya operation and operate in UNHCR Libya back office in Tunis. In this situation, certain privileges, such as purchasing or importing duty-free cars and bringing unaccompanied shipments to Tunis, are not available for staff working for Libya operations despite being stationed in Tunisia. Therefore, the applicant for this position shall consider this situation and take all necessary precautions. In support of the UNHCR Tunisia office, the operation will arrange for staff members and their dependents to have multiple visas to enable them to remain in Tunisia legally and travel in and out of Tunisia. The operation continues to advocate for full privileges for the Libya staff with Tunisian authorities; however, this still needs to be put in place, i.e. not available for staff at the moment. The incumbent is expected to travel to Libya regularly, subject to visa availability; such travels are unpredictable and on short notice.The incumbent will be under the supervision of the Chief of Mission Tripoli, Libya. S/he will be expected to be conversant with the current programming tools of UNHCR including the COMPASS and MSRP. The post requires extensive finance and audit skills that have been acquired from previous field experience and operations, emergency situations with solid technical knowledge of MSRP and COMPASS, as well as relevant policies related to project partnership agreements (PPAs), finance management and procurement rules and regulations. The incumbent should have solid analytical skills, good communication skills, networking capacities and tactful techniques that are needed in dealing with Partners, Government counterparts, Project auditors, Oversight bodies (UN Board of Auditors, and Office of the Internal Oversight Services), as well as liaising with the Implementation Management and Assurance Service (IMAS) in HQ. S/he shall serve as the focal person on all audit issues within Libya Operation. S/he should be able to coach implementing partners and also put in place preventive measures to secure UNHRs resources and ensure that they are used for the agreed objectives.Apart from excellent functional competencies, the incumbent of this position is also expected to possess proven managerial skills and competencies with an emphasis on capacity building, leadership and planning. S/he must have clearly demonstrated competencies in managing processes and performance of a large and diverse workforce including awareness of International Standards on Auditing and knowledge in the application of IPSAS to further assist and guide staffs to obtain understanding of financial management procedures and processes. Performance orientation, initiative and maturity are equally crucial to keep the workforce together and to yield the best results in the operation. Previous experience in different UNHCR fields of accounting/finance, project management, business analysis, quality assurance and/or risk management are essential, as well and exposure to very large operations and management of huge data. S/he should have previous experience in the region and/or working in complex operations in high-risk duty stations. Political awareness is of essence since the incumbent will have regular contacts with other UN Agencies, UNHCR partners and government institutions and ministries.Being staff member of Libya operation, where mission to Libya offices namely Tripoli and Benghazi are expected, during such missions, the incumbent will be accommodated in the UN Compound managed by UNDP on behalf of UN Country team in Tripoli and WFP managed hub in Benghazi.In view of the volatile security situation, all movements for international staff in Libya, including from the compound to the office are restricted and permitted only in armoured vehicles. The incumbent is also expected to demonstrate flexibility with regard to the lengthy and unpredictable stay in Libya. The incumbent should be prepared to work under very challenging conditions and be able to manage stressful situations and cope well in an unpredictable environment.Living and Working Conditions:The position is based in Tunis with very few security restrictions. Tunisia is classified as a category A duty station and all services are available, including health facilities, international schools, banks, housing (both furnished and unfurnished apartments or houses with varying prices). The office in Tunis, which houses Libya back-office in Tunis, Special Envoy and Tunisia Country Office, is located approximately 5 kms from the international airport, with proximity to a number of housing facilities, restaurants and shops nearby.The weather in Tunisia is generally warmer throughout the year compared to Europe. In summer, temperatures are about 40C, with approximately 5 days per year with temperatures of 45C and more. Otherwise, it is 35-40C, and temperatures may fall to 20-30C in the evenings. Inland and in the south, however, high temperatures at 40-45C may go on for weeks.Additional QualificationsSkillsEducationBA: Accounting, BA: Business Administration, BA: Economics, BA: Finance, BA: Management, BA: Public AdministrationCertificationsWork ExperienceAnnual Budget OL in Operation/Office, Number of Persons of Concern Served, Number of Workforce in Operation/Work Setting, Workforce to Supervise, Working with Persons of Concern: Asylum Seekers, Working with Persons of Concern: Internally Displaced Persons, Working with Persons of Concern: RefugeesCompetenciesAccountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Judgement & decision making, Managing performance, Managing resource, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awarenessUNHCR Salary Calculatorhttps://icsc.un.org/Home/SalaryScalesCompendium Add.2 to Bi-annual Compendium 2022 - Part BFunctional clearanceThis position requires Functional Clearance

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