Program Associate

Job Description

BackgroundUNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.Job Purpose and Organizational ContextUNDP Libya is working rapidly to respond to several crises in Libya by formulating and implementing projects that help stabilize the country and instill trust and confidence amongst communities, and between communities and the government. The UNDP Libya Country Office (CO) has made strong commitments to international donors, its Libyan counterparts and citizens to help restore and improve public services; enhance the effectiveness and reach of existing public institutions; expand civic engagement and participation in political and development processes; increase economic opportunities in a more diversified economy; strengthen social cohesion, support elections, reconciliation and politic dialogue initiatives; and contribute to stability throughout the country to ensure development gains. All these initiatives are captured in the Country Programme Document and the United Nations Sustainable Development Cooperation Framework, both corporate processes which are undergoing formulation.In this context, the UNDP Libya is rapidly responding to the situation in Libya. To this end, the Country Office is strengthening its internal capacities through an enhanced recruitment approach and realignment of its programmatic offer in a bid to respond to the needs and priorities of the country. It is envisaged that this support will provide timely, cost-effective, integrated, and dynamic solutions for the delivery of much-needed services under a rapidly changing context in the country thus ensuring smooth business continuity and sustainable development. Scope of Work The Programme Associate can supervise clerical and support staff of the Programme Unit. The Programme Associate works in close collaboration with the operations, programme and projects? staff in the CO and UNDP HQs as required for resolving complex finance-related issues and exchange of information.Duties and Responsibilities

1. Supports formulation of programme strategies and implementation of the Country Programme Action Plan focusing on achievement of the following results:

• Collection, analysis and presentation of background information for preparation of CCA, UNDAF, CPD, CPAP, effective application of RBM tools and establishment of management targets (BSC).
• Presentation of background information for the formulation of the country programme, draft project documents, work plans, budgets, and proposals on implementation arrangements.

2- Provides effective support to the management of the CO programme focusing on the achievement of the following results:

• Creation of a project in Atlas, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project.
• Provision of guidance to the executing agencies on routine implementation of projects.
• Presentation of information for audit of NEX projects, supports the implementation of audit recommendations.

3- Provides administrative support to the Programme Unit focusing on the achievement of the following results:

• Review of NEX projects Financial Reports; preparation of non-PO vouchers for development projects.
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, and transactions are correctly recorded and posted in Atlas.
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, and unapproved vouchers.
• Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas.
• Making budget check for requisitions, POs and vouchers.
• Preparation of vouchers and requisitions for development projects can be performed either by Programme Associates or by Programme Assistants depending on the set up of the office.
• Voucher creation functions in the offices with Service Centers or Project offices, can be performed either by Service Administrators of Service Centers or Finance Assistants of Project offices.

4- Supports resource mobilization focusing on achievement of the following results:

• Analysis of information on donors, preparation of donor?s profile.
• Track and reporting on mobilized resources. Review of contributions agreement, managing contributions in Atlas.

1. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Organization of training for the operations/ projects staff on programme.
• Synthesis of lessons learnt and best practices in programme.
• Sound contributions to knowledge networks and communities of practice.

CompetenciesAchieve Results : LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

• Think Innovatively : LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
• Learn Continuously : LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility : LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
• Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
• Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Cross-Functional & Technical Thematic Area Name DefinitionBusiness Management Results-based Management Ability to manage programmes and projects with a focus at improved performance and demonstrable resultsBusiness Management Project Management Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals.Business Management Partnerships Management Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies.Business Management Portfolio Management Ability to select, prioritise and control the organization?s programmes and projects, in line with its strategic objectives and capacity; ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimising return on investmentBusiness Management Resource Management Ability to allocate and use resources in a strategic or tactical way in line with principles of accountability and integrity Business Management Change Management Ability to prepare, support, and help individuals and teams in designing and implementing organizational???????Business Management Risk Management Ability to identify and organize action around mitigating and proactively managing risksRequired Skills

Keyskills :