Assc HR Officer

Job Description

Hardship LevelA (least hardship)Family TypeFamilyFamily TypeFamilyResidential location (if applicable)GradePR2Staff Member / Affiliate TypeProfessionalReasonRegular > Regular AssignmentRemote work acceptedNoTarget Start Date2022-12-15-08:00Job Posting End DateJanuary 11, 2023Standard Associate Human Resources Officer Organizational Setting and Work RelationshipsThe Associate Human Resources Officer supports the UNHCRs People Strategy and contributes to the implementation of the 2018 independent Human Resources review, which resulted in the establishment of HR strategic priorities and the reconfiguration and transformation of the Division of Human Resources (DHR) from a largely transactional model into a strategic business partner for field operations and senior management. Having the right people in the right place at the right time is at the core of enabling UNHCR to protect and respond to persons of concern. By attracting, retaining and developing a talented, diverse and agile workforce while nurturing a culture of excellence, respect and wellbeing for all, UNHCR¨s Human Resources acts as a strategic partner to the organization, enabling a people-centric culture.The Associate Human Resources Officer provides support and assistance in the areas of operational support, workforce planning, assignments and talent acquisition, organizational cultural changes, HR policy implementation and duty of care. The incumbent maintains employee confidence and protects the organization and its workforce by keeping human resources information confidential. The Associate Human Resources Officer is usually supervised by the HR Officer or Senior HR Officer or Head of Office in a Country Operation, or the most senior HR staff in a Regional Bureau. She/he usually supervises HR General Service staff. The incumbent maintains a direct working relationship with a number of units within the Division of Human Resources (DHR). The incumbent also works closely with the Senior HR Partner, the Senior Medical Officer and the Senior Staff counsellor for his/her region. ¨All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¨s core values of professionalism, integrity and respect for diversity. DutiesWorkforce Operational Support:- Assist in implementation of HR initiatives that support organizational culture change such as good people management practices, and promoting gender, inclusion and diversity.- Implement HR operational activities to ensure timely provision of HR solutions, prioritizing according to the needs and risks.- Contribute to the development of a HR customer service-oriented culture that values proactivity, continuous improvement, innovation and high performance. - Provide support, guidance and trainings to HR staff.Assignments and Talent Acquisition:- Coordinate the process of recruitment, assignment and reassignment of locally-recruited staff and affiliate workforce, also assisting with set up and running of (Regional) Assignments Committee where relevant.- Assist in organizing outreach campaigns to attract diverse applicants. Ensure proper consideration is given to all applicants without distinction on the grounds of race, color, sex, national origin, age, religion, disability, sexual orientation and gender identity. - Analyse, track and report on recruitment and assignments trends for management, including efforts to reach gender parity.- Take a proactive approach to risk management in the areas of recruitment, ensuring the issues are identified, addressed and reported and, where appropriate, escalated.Advice to managers and staff, and contribution to an inclusive work environment:- Build dialog and outreach with staff; answer questions, and provide information to staff as to where to go for help or ask questions.- Be proactive in identifying issues, themes and patterns affecting the workforce¨s health and welfare, including sexual harassment and abuse of authority.- Ensure that on-boarding, induction, re-integration into the workplace and off-boarding support, is provided to colleagues. Induction programmes should include information on Protection from Sexual Exploitation and Abuse (PSEA) and Sexual Harassment, Code of Conduct as well as workforce¨s rights and obligations.HR policies and inter-agency:- Enforce compliance with UNHCR¨s Human Resources policies and procedures and the UN staff rules, regulations and UNHCR administrative instructions.- Participate in the ICSC survey on living conditions and classification of duty stations as well as in the UN Country Team local staff salary survey and other local inter-agency HR-related fora and initiatives.Duty of Care:- Contribute to establishing and maintaining a medical evacuation plan with senior management, Field safety and the Senior Medical Officer. - Assist in the security and medical evacuations of UNHCR personnel.- Support the implementation of a Duty of Care strategy. Identify and assess issues related to duty of care including physical, mental health and safety of UNHCR¨s workforce, promoting workforce balance.For positions in Regional Bureaux only:In the absence of a Senior Talent Development Officer in the Bureau:- Contribute to the implementation of a talent development strategy for UNHCR workforce in the region, in line with UNHCR¨s needs and staff members¨ career planning.- Contribute to the implementation of a talent sourcing and acquisition plan to identify talent mainly among but not limited to national staff and affiliate workforce in the region.- Perform other related duties as required. Minimum Qualifications Education & Professional Work ExperienceYears of Experience / Degree LevelFor P2/NOB - 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree Field(s) of Education Human Resources Management; Human Resources Development; Personnel Administration;Business Administration; or other relevant field.(Field(s) of Education marked with an asterisk* are essential) Certificates and/or Licenses UNHCR HR certification; (Certificates and Licenses marked with an asterisk* are essential) Relevant Job ExperienceEssential:Experience working in Human Resources. UNHCR HR certification is a plus. Knowledge of general HR policies, processes and systems.Desirable:Experience in one or more of the following areas: HR Administration, workforce planning, recruitment, HR policy or talent development. Experience in HR information technology systems and tools. Experience in field humanitarian operations and/or emergency settings. Experience working with the United Nations. Experience working in a multi-cultural setting. Functional Skills HR-Local mass recruitmentHR-Talent Development and NurturingHR-HR data and people analyticsHR-Employee Relationship ManagementSO-Learning AgilityHR-HR Business PartneringMG-Client Relationship ManagementHR-Inclusion, Diversity and Gender strategy design and implementation(Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this and will be considered for the screening, shortlisting and selection of candidates.Desired Candidate Profile The incumbent should have work experience of UNHCR platforms as well as following:- Sound knowledge of UNHCR HR rules and procedures, as well as WorkDay/MSRP, COMPASS and Oracle Health Insurance.- Experienced in all UNHCR contractual modalities- Experienced in competency-based interviews for national as well as international positions selection process.- Having successfully completed CP-HRM Certification Programme.- Capacity building of national support staff through continuous encouragement and motivation.- Demonstrated drafting skills in English and Arabic Languages- Ability to maintain a highly sensitive and confidential information.- Experience in remote management will be an asset- Strong planning and organizational skills are required to be able to follow up recruitment, extension, TA management etc.- Knowledge and understanding of the UNHCR Resources Allocation Framework; -- Experience in staff welfare in terms of addressing issues related to working conditions of staff. The incumbent is expected to have a pro-active mature attitude and be able to perform well under stress.Required languages (expected Overall ability is at least B2 level): Arabic,Desired languages,Operational contextOccupational Safety and Health Considerations:Nature of Position:The duty station of the position is Tunis, Tunisia, though the incumbent is working for the Libya operation and operate in UNHCR Libya back office in Tunis. In this situation, certain privileges, such as purchasing or importing duty-free cars and bringing unaccompanied shipments to Tunis, are not available for staff working for Libya operations despite being stationed in Tunisia. Therefore, the applicant for this position shall consider this situation and take all necessary precautions. In support of the UNHCR Tunisia office, the operation will arrange for staff members and their dependents to have multiple visas to enable them to remain in Tunisia legally and travel in and out of Tunisia. The operation continues to advocate for full privileges for the Libya staff with Tunisian authorities; however, this still needs to be put in place, i.e. not available for staff at the moment. The incumbent is expected to travel to Libya regularly, subject to visa availability; such travels are unpredictable and on short notice.The Associate HR Officer will function under direct supervision of the Human Resources Officer and overall supervision of the Assistant Chief of Mission (Admin). Incumbent will manage all HR related activities within the country/operation, through direct supervision, coaching and guidance to all staff responsible for the personnel administration and other HR related matters. The incumbent will be expected to build the capacity of HR unit together with HRO. Therefore S/he should be familiar with procedures and entitlements related to national staff as well as international. The incumbent is required to have excellent coordination skills in order to manage the various competing priorities. S/he should have a proactive and positive approach and to be client oriented to be able to implement planned activities successfully under adverse conditions. The incumbent is required to have previous experience in an emergency context and preferably work knowledge in MENA region in addition is expected to have sound knowledge of remote management.Being staff member of Libya operation, where mission to Libya offices namely Tripoli and Benghazi are expected, during such missions, the incumbent is required to build capacity of national staff, provide practical guidance on procedures and entitlements, rights and obligations of staff. The incumbent is expected to provide assistance during the planning exercise especially in relation to workforce management in anticipating potential changes and impact on staffing structure. With the operation of more than 250 workforce under various contractual arrangements including UNOPS, UNV, and other deployees.Living and Working Conditions:The position is based in Tunis with very few security restrictions. Tunisia is classified as a category A duty station and all services are available, including health facilities, international schools, banks, housing (both furnished and unfurnished apartments or houses with varying prices). The office in Tunis, which houses Libya back-office in Tunis, Special Envoy and Tunisia Country Office, is located approximately 5 kms from the international airport, with proximity to a number of housing facilities, restaurants and shops nearby.The weather in Tunisia is generally warmer throughout the year compared to Europe. In summer, temperatures are about 40C, with approximately 5 days per year with temperatures of 45C and more. Otherwise, it is 35-40C, and temperatures may fall to 20-30C in the evenings. Inland and in the south, however, high temperatures at 40-45C may go on for weeks.Additional QualificationsSkillsHR-Active Listening, HR-Administration of Staff Contracts and Benefits, HR-Advisory on HR standards and processes within the UN Common System, HR-Affiliate workforce/contingent workforce management, HR-Competency based interviewing, HR-Operational Workforce PlanningEducationBA: Business Administration (Required), BA: Human Resource Development (Required), BA: Human Resources Management (Required), BA: Personnel Administration (Required)CertificationsCP-HRM Certification Programme for HR Management - UNHCRWork ExperienceHuman ResourcesCompetenciesAccountability, Analytical thinking, Change capability & adaptability, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Managing performance, Managing resource, Organizational awareness, Planning & organizing, Teamwork & collaborationUNHCR Salary Calculatorhttps://icsc.un.org/Home/SalaryScalesCompendium Addendum 1 to the Bi-annual Compendium 2022 ? Part BFunctional clearanceThis position doesnt require a functional clearance

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