Procurement Associate

Job Description

Procurement AssociateAdvertised on behalf of :Location :Tunis, TUNISIAApplication Deadline :26-Oct-22(Midnight New York, USA)Time left :15d 6h 21mAdditional Category :ManagementType of Contract :FTA LocalPost Level :GS-6Languages Required :Arabic English FrenchStarting Date :(date when the selected candidate is expected to start)01-Dec-2022Duration of Initial Contract :1 YEARExpected Duration of Assignment :1 YEARUNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.UN Women is mandated by the UN Security Council to lead on UN system-wide coordination on Women, Peace, and Security, and to this end, UN Women has been working with governments, UN partners and civil society through the region to support women?s participation and influence at all levels of decision-making to prevent and resolve conflict and to address issues of extremism. Women across divides play a crucial role in mobilizing actors for inclusive peacebuilding through collective action and mediation at the formal and informal levels. Supporting them in mobilizing support and enhancing their voices can contribute to resuming and continuing peace dialogue in a more inclusive way.Under the overall guidance of the Procurement Specialist and the daily supervision of the Operations Analyst, the Procurement Associate ensures execution of transparent and efficient procurement services and processes consistent with UN Women rules and regulations. The Procurement Associate promotes a client-focused, quality and results- oriented approach and support: (i) compliance with UN Women policies and regulations; (ii) effective systems to support programme delivery and growth; (iii) accountability to organizational values and principles; and (iv) an enabling workplace environment in which staff potential is maximized. She/he also works in collaboration with operations staff in other UN Agencies, UN Women Regional Office (RO) and HQ staff and Government officials to successfully deliver procurement services.BackgroundDuties and ResponsibilitiesImplement procurement strategies in accordance with UN Women rules, regulations, policies and strategies;? Provide substantive inputs to procurement related reports and analyses;? Research and draft responses to enquiries for clearance by the Operations Manager;? Provide substantive inputs to the implementation of procurement management policies and strategies on cost saving and reduction;? Follow up with internal and external audits;? Contribute to the development of sourcing strategies.Organize procurement processes for Tunisia and Libya Office;? Prepare procurement plans for programmes/projects;? Review procurement requests and initiate procurement procedures for office and projects equipment, supplies and services; M.ES.Organize procurement processes including the preparation of Request for Quotations (RFQs), Invitation to Bids (ITBs) or Request for Proposals (RFPs) documents, receipt of quotations, bids or proposals;? Perform Buyer role in Atlas; prepare/close Purchase Orders (POs) and contracts in and outside Atlas;? Organize travel including purchase of tickets, Daily Subsistence Allowance (DSA) calculation;? Prepare submissions to the Procurement Review Committee (PRC).Organize contract management process for the Office ? Review/ process contracts for the office;? Develop and update the rosters of suppliers, and support implementation of supplier selection and evaluation..Facilitate knowledge building and knowledge sharing;? Provide substantive input and support to the development of training materials, webinars and other education materials;? Organize trainings for the operations/projects staff on Procurement;? Synthesize lessons learnt and best practices.. Ensure proper control of assets;? Prepare inventory reports;? Implement the inventory and physical verification check-up in the CO and projects;? Update the databases or other relevant electronic management systems with asset, human resources and procurement data for use by office, Regional Office and HQ;? Arrange shipments and conference facilities.*Organize logistical services;? Process requests for visas for all UN travelers;? Arrange hotel reservations for visiting UN/UN Women officials;? Organize hotel and event arrangements for all official UN Women meetings/ functions, engagements, ensure that all requirements are catered for as required;? Arrange transportation for high-level officials;? Perform other administrative tasks as assigned by supervisor..CompetenciesCore Values:? Respect for Diversity? Integrity? ProfessionalismCore Competencies:? Awareness and Sensitivity Regarding Gender IssuesAccountability? Creative Problem Solving? Effective Communication? Inclusive Collaboration? Stakeholder Engagement? Leading by ExampleFunctional Competencies? Good knowledge of procurement process, systems; administrative rules and regulations;? Good knowledge in the use of spreadsheets and database packages;? Ability to work well under pressure and meet deadlines;? Ability to extract and interpret data;? Ability to administer and execute administrative processes and transactions;? Ability to perform work of confidential nature and handle a large volume of work;? Strong IT and web based management skills.Required Skills and ExperienceEducation? Completion of secondary education is required;? Specialized training in Procurement; or a Bachelors degree (or equivalent) in Business Administration or related field is an asset;? Procurement Certification from an internationally recognized provider such as CIPS (level 2) is an asset;? Willingness to take UN Women internal procurement certifications is requiredExperience? At least 6 years of progressively responsible experience in procurement, administration or related at the national or international level;? Experience in the usage of computers and office software packages (MS Word, Excel, etc);? Experience in handling of web-based management systems, such as Atlas is an asset.Language? Fluency in English, French and Arabic are required? Knowledge of the other UN official working language is an asset.Note:In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality, and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW, and UNIFEM), which focused exclusively on gender equality and womens empowerment.At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits employ, trains, compensates and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or

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