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Bureau Coordinator (Tunis)

2.00 to 4.00 Years   Tunis, Tunisia   22 Mar, 2022
Alaraby Televison Network
1 Jobs Openings
Job LocationTunis, Tunisia
EducationBachelor's degree / higher diploma
SalaryNot Mentioned
IndustryBroadcast Media Production
Functional AreaNot Mentioned

Job Description

Purpose:As a coordinator you will oversee the office administration and provide practical support and assistance in the Tunis Office.The role will involve administrative and organizational skills and involves managing the rota, freelancers, booking hotels, making travel arrangements and dealing with all HR, Finance, Legal and Procurement matters.As well as closely working with the HR department, Finance, Legal and Procurement on requests, approvals, contracts, PRF, Payments and on Boarding for new joiners. You will also be supporting the office with guests and organising filming along with the bureau manager.Main Duties and Responsibilities:

  • Organising all logistics arrangements as required.
  • Managing last minute changes to travel requirements.
  • Focusing on best practice planning to reduce costs where possible.
  • Manage Rota.
  • Deal with accounts and expenses.
  • Sort out enquiries and other paperwork.
  • Filing expenses & checking invoices for anomalies.
  • Meeting and greeting guests.
  • Maintaining schedules, and logging leaves for all staff.
  • Logging all sick days all staff.
  • Liaising with HR on general maintenance/troubleshooting of absence management system.
  • Visa applications when required.
  • Providing monthly reports of all absence to HR.
  • Liaising with HR for the set-up of new hires and freelancers.
  • Annual press card applications for Journalists.
  • Keep up to date with the latest law and financial regulations
  • Dealing with guest payments
  • Maintaining office assets and logging records of all equipment
  • Working closely with suppliers and service providers
Key Skills/ Personal Attributes and Knowledge:
  • Budgeting.
  • Full understanding of Tunisian labour law
  • I.T Skills.
  • Organizational Skills.
  • Adaptability / flexibility.
  • Ability to work under pressure.
  • Excellent communication and interpersonal skills.
  • The ability to work effectively as part of a team and alone.
  • Stamina, persistence, enthusiasm, motivation and a proactive manner.
  • The ability to remain calm and level-headed under pressure.
  • Initiative, flexibility, adaptability, common sense and problem-solving skills.
  • Sound administrative and organizational skills.
  • English language
Qualifications and Requirements:
  • Relevant experience in television industry is preferred.
  • Qualifications in either communications, media studies, humanities, English or business studies.
  • Administrative certifications (HR, Procurement or Finance) preferable
  • At least 2 years? experience preferably in the broadcast industry.

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