Document Control Manager 24 month contract

Job Description

Job PurposeTo Implement and lead the utilisation of a nominated Document Management Systems, BOX ECM for the whole Qaiwan Group on various projects and business divisions. Supporting and developing, business unit managers, project managers, project engineers in the use of the system. Training and developing of Qaiwan Groups document controllers in the proper use of the system. Auditing he use for the system as and when required. Main tasks and Accountabilities? Lead the development, deployment, and management of the new BOX ECM Document management system within the Qaiwan Group. ? Develop, author, review, contribute and approve directives, policies and SOPs in support of the Quality Systems Manual and other functional areas.? Establish the procedures and policies to be followed by each organization?s document control specialists related to scanning, organizing, archiving, management and tracking of all the particular organization?s documents. ? Produce and maintain Document Progress Reports to the Project managers, Business Unit managers and Department Managers.? Implement multiple instances of the BOX ECM system to suit , Projects , Refinery operations and maintenance and Power Plant Operation and Maintenance ? Establish the filing architectural structural for each organization by working closely with the general manager of each organization and the company IT department.? Establish the document management system training program to train and test all document Controllers covering training for knowledge, software updates, procedures and policies related to documentation, retention, retrieval, destruction and disaster recovery. ? Conduct periodic unannounced audits of the system use.? Be involved in the recruitment process of Document Controllers ? Managing the file migrations into the document management system from all legacy documents, drawings, e-mails etc. ? Establishing the retention schedule of all documents in the document management system and long term archive storage.? Follows all corporate HSE policies and procedures. ? Undertakes similar or related work as directed by senior managementWorking EnvironmentWorks 70% of the time indoors in an office environment and 30% on site.Minimum Education LevelBachelor Degree in Business/ Administration / EngineeringWork ExperienceMinimum of ten (10) years of experience as a document control specialists preferably as a Manager using any of the recognized commercial document management software?s available. Must have completed a minimum of 3 Project life cycles where a recognized DMS was implemented, installed the system , set up the work flows , wrote the policies and procedures for use and audited the use of the system Skills Required? Excellent Attention to Detail; ? Work Without Supervision; ? Excellent Time Management Skills; ? Exceptional Communication and Customer Service Skills; ? Presentation Skills, ? Strong Prioritisation and Organisation Skills; ? Maintains Confidential Information; ? Strong Record Keeping Skills and Ability to MultitaskMust have experience of many of the following systems ? Box ECM ? M-files ? SharePoint ? DocumentamLanguages ? Must be Fluent in the English Language both reading, written and spoken English ? Desirable Kurdish Language but not essential Single or family status will be considered. This role will be stationed at the our head office in Sulaymaniyah and will be a 24 month contract with the possibility of extension (non-rotational position).

Keyskills :
Document Control power plant Sharepoint Document Control Manager Software ImplementationBOX ECM