University Records &Data Privacy Manager

Job Description

University Records &Data Privacy ManagerLocation:Saudi Arabia * Operationally manage the University Records materials in this space * Organize URC to maximize its efficiency and monitor space requirements * Ensure the proper protection of records stored there that are designated as vital, personal, and/or confidential based on KAUST?s Records Retention Schedules * Respond to queries and requests for inactive administrative records stored in the URC * Develop and maintain institutional records of processing inventories in line with KAUST data privacy principles, and applicable legal, ethical, and/or regulatory requirements * Develop and maintain institutional privacy notices * Coordinate the fulfillment of the institution?s response to (and documentation of) personal data requests and queries (within requisite legal and/or regulatory timeframes) * Develop instructional materials and/or tools, and organize sessions to train or inform staff who are responsible for maintaining, protecting, and/or transferring administrative records * Provide instruction, and coordinate organization-wide training sessions on data privacy regulatory requirements and laws; best practices in data privacy; and data privacy management software, applications, tools, and/or databases * Excellent English written and verbal skills (and advanced Microsoft Word and PowerPoint experience) to communicate effectively across groups and levels in an effective and collaborative manner * Proficiency with organizing materials and collaboration (i.e., DropBox, SharePoint, Office365, etc.) * Demonstrable experience with office/project management and/or collaboration tools (i.e., MS Project, Slack, Microsoft Outlook, etc.) * Knowledge of records management and data privacy concepts, techniques, and practices related to enterprise information management * Understanding of records management and data privacy-related policy development * Understanding of legal compliance and documenting processes * Experience with legal and ethical issues associated with records retention and data privacy * Knowledge of retention schedules, data classification, enterprise wide document management systems, best practices, and technologies for managing digitized and born-digital materials including, but not limited to, text files, audio-visual materials, photographs, datasets, e-mail, websites, and personal digital archiving * Awareness of best practices in record inventory processes and disposal tracking * Knowledge of data protection i ssues and the processes used in the collection, storage and retention of records and documents * Understanding of, and commitment to, KAUST?s vision, mission, and values * Familiarity with KAUST?s administrative operations * Solid working knowledge of national and international (i.e., NDMO, PDPL, GDPR, PIPL, CCPA, etc.) data privacy laws and/or regulations * Experience with information privacy and/or data governance tools (i.e., OneTrust, Collibra, etc.) * Familiarity with legal databases (i.e., Lexis Advance, Westlaw, Data Privacy Advisor, Data Guidance, etc.) * Familiarity with a variety of ISO standards on Information Privacy, Information Security, and Risk Management (i.e., 27000, 27001, 27701, 31000, etc.) * Familiarity with a variety of ISO standards on Document Management, Information and Documentation (i.e., 9000, 11799, 13008, 14721, 15489, 16245, 16363, 18128, 18344, 19475, 21110, 29861, etc.) * Demonstrated knowledge of metadata content, structure, and preservation standards including DACS, EAD, MARC, METS, MODS, and PREMIS * Strong familiarity with records scheduling software and applications (i.e., Records Authority, Montera, etc.) * Experience with web forms and survey administration tools (i.e., Wufoo, FormStack, GoogleForms, SurveyMonkey, etc.) * Experience preparing/creating tables, graphics, and infographics (i.e., Excel, Visme, Canva, etc.) * Awareness of best practices in digital preservation

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