Manage the operations of the company?s Project Estimation/Execution and Control System (PECS) for medical equipment projects.The system deals with preparing technical and financial proposals, managing contracts, project management, planning projects, design, procurementproject execution, and asset management.
Serve as the in-house focal point for training all employees (Approximately 50 users) on the effective utilization and operations of the solution
Ensure that PECS is being used effectively across all relevant departments of the company and work with staff thar are resisting change to bring them on board with the system
Set-up new projects in PECS.
Administer the Manufacturers Portal to ensure accuracy of data and avoidance of duplication
Obtain from the company?s engineers and planners detailed description of new items to be added to the Master Items Database (Assemblies and Components) and report to the Database Administrator
Assist the Database Administrator in managing the Master Items Database (Assemblies and Components) to ensure that all data is complete and accurate. Such data includes services, utilities, mounting requirements, installation and integration requirements, etc.
Liaise with architects and draftsman to upload respective AutoCAD blocks and Revit Families to components and provide to the Database Administrator
Liaise with the IT Software Engineer to support updates, trouble shoot issues, transfer data, and provide regular back-ups.
Report to Software Support Engineer issues related to the Domain Provider to trouble shoot any problems and systems performance; using the Ticketing system.
Foster collaboration among all users to maximize the utilization of the solution
Input data regarding other projects, prices and tenders
Provide access to users according to authorization levels
Provide Hierarchy approvals in the system
Enter notifications, roles and messages in the system
Liaise with Procurement and logistical team regarding transfer of data from PECS to other systems
Ensure that users are posting the required project management data and report to Supervisor non-compliance
Report to Supervisor non-compliance of users in utilizing all of the menus and features in PECS
Liaise with the project execution team on posting materials submittals, receiving, warehousing, products inspections, installation, testing and commissioning. Project hand-over and asset management.
Issue reports and payment vouchers using the Project Management Module and the Contracts Management Module
Liaise with the Finance Department about posting other charges and payables in PECS
Liaise with Project Managers to enter schedules and Cost Provisions
Support Procurement Team as permitted
Work with the Estimation Team to support projects as permitted
Perform other duties as assigned relative to projects planning, projects management, contracts management, and coordination.
