Special Projects Coordinator

Job Description

Special Projects CoordinatorLocation:Saudi ArabiaPosition Summary:The Special Projects Specialist will support the Academic Review Manager in the planning and implementation of the activities of the unit under the leadership of the Director of Strategic Planning to assess and improve the current state, future trajectory, and likely challenges facing academic programs and academic activities, whose quality and reputation are vital to the University?s mission. The Special Projects Specialist will assist the team with operational and logistical support program reviews, the analysis and presentation of strategic information, and the implementation of special projects that may be assigned to this role. The specialist will contribute to the preparation and success of the site visits of the external committees and facilitate the subsequent meetings with the faculty and senior management following the review guides, action plans, and final reports. The position will require staying current with the latest trends and approaches in academic assessment, foresight, and review tools.Major Responsibilities:The responsibilities of the Special Projects Specialist include, but are not limited to, the following:Supportthe reviews of Programs and academic activities* Contribute to regular studies on academic activities as required by senior management. * Ensure that a meaningful and thorough review is conducted for each academic program. * Collaborate with key stakeholders to determine what data is needed, develop processes to obtain the data, and manage execution. * Participate in self?study reports, recommendations, and implementation plans on time. * Ensure that outcomes of the review are communicated to the senior management and Divisions. * Ensure that outcomes of the review are linked to decision-making processes for academic program development, strategic planning, and budgetary cycles.Assist with the Unit activities:* Produce studies on academic achievements and strategic intelligence. * Lead the Unit with arranging and facilitating site visits, external committees, workshops, and meetings, serving as the recorder for selected workshops and meetings, as needed. * To support the collection of data and information on time. * Support Unit team members to document and disseminate lessons learned and best practices.Competencies:* Familiarity with the current academic operation and evaluation practices. * Demonstrated a high degree of integrity and the capacity to work as a team member and with various stakeholders, including senior management, faculty, business managers, and others. * Demonstrated abilities to use data management tools (MS Excel, PowerBi, Tableau), programming languages (Python, C#), databases (e.g., SQL), and online bibliometric databases (Scival, Pure, Scopus, Web of Science). * Demonstrated ability to prepare written and to give presentations in English. * Knowledge and experience with management centered on results, including formulation of performance indicators, methods of collection, and quality control of data. * Experience with managing a diverse group of stakeholders and balancing competing priorities. * Highly organized, with an ability to manage multiple short- and long-term projects simultaneously.Qualifications:Bachelor?s degree with a minimum of five years of related work experience in a similar professional environment. Relevant expertise includes general administrative and technical support experience working with databases, excellent attention to detail, constant focus on data quality, logistic and data management, and office support. This experience must show that you can learn the skills needed to perform the duties of this position.Desired Qualifications:Finance and budgeting experience is a plus. Previous work experience in a research or government funding agency is a plus. Research/grants management experience is a plus.

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