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Senior Office Manager

4.00 to 6.00 Years   Saudi Arabia, Riyadh   25 Jul, 2024
The Professionals
Job LocationSaudi Arabia, Riyadh
EducationNot Mentioned
SalaryNot Mentioned
IndustryOther
Functional AreaNot Mentioned

Job Description

Responsibilities

  • Conduct day-to-day activities while ensuring compliance to policies and procedures
  • Contribute to the identification of opportunities for continuous improvement of systems, processes in line with leading practices
  • Establish working relationships with relevant internal stakeholders
  • Collect feedback from internal stakeholders on issues being faced and other requirements
  • Contribute to the preparation of progress reports directed to all relevant stakeholders to keep them informed of progress
  • Ensure phone calls are properly answered and guarantee that callers needs and queries are addressed in a timely manner
  • Oversee the availability of all office supplies and stationeries for the Direct Manager and maintain cleanliness of Direct Managers office and space area on a continuous basis
  • Filter and prioritize events invitations according to importance and availability
  • Ensure needed data are collected from relevant stakeholders regarding events and conferences organization or participation in order to ensure travel arrangements and required bookings are managed in a timely manner
  • Manage the development of Direct Managers meeting calendar and schedule appointments ensuring time optimization and follow-up on all new appointments and obligations to update the schedule accordingly
  • Oversee preparation of logistics requirements such as room setup, required stationery, and meeting amenities
  • Monitor the attendance of all required stakeholders during meetings and inform the Direct Manager about any absence or inconvenience, if any, in order to take correspondent measurements when necessary
  • Review and provide recommendations on all developed responses, ensure incoming correspondences to related office are properly addressed and accordingly provide approval to send the finalized responses to relevant external stakeholders
  • Oversee internal and external stakeholders requests / formalities requested by the Direct Manager ensuring timeliness and recommend best course of action
  • Ensure administrative and clerical support is provided in a timely manner including preparation, copying, collation, binding, filing and the distribution of official documents, mails, and other communication
  • Guide the identification of concerned internal and external committees and define committees purpose and The organizations contribution
  • Review nomination letter and notify The organization concerned stakeholders of their appointment in internal and external committees
  • Plan and organize committees meetings and prepare needed logistics requirements
  • Attend committees meetings and follow up on meeting outcomes, pending matters, and decisions in coordination with concerned stakeholders
Qualifications And Requirements
  • 4+ years of experience in an Administrative Services field
  • Bachelors Degree in Administrative Affairs or equivalent is required
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office
  • Proficiency in Arabic and English

Keyskills :
Administrative Affairs Communication Microsoft Office

About Company

The Professionals

Job Source: theprofessionals.applicantstack.com

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