Personal Assistant

Job Description

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture and priorities, visit our.Within our Consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.Our values shape the way we consult, and define the people we want to join us on our journey:Safety first - Going home safe and wellClient focus - Deliver on our promiseIntegrity - Always do the right thingCreate opportunity - for our people to excelThe role will be providing support to the MEA managing director.Youll be responsible for:

• Providing extensive diary management with the ability to deal with potentially conflicting appointments and different time zones.
• Coordinating and facilitating specific meeting groups.
• Attending meetings and note-taking as required.
• Managing emails on behalf of the managing director.
• Managing, responding and liaising with stakeholders on behalf of individuals.
• Planning ahead, juggling multiple demands and minimising conflicting pressures.
• Coordinating communications, including providing polite and professional assistance via phone, mail, e-mail and visitors to our offices, with the ability to operate multiple communication platforms.
• Producing highly accurate documents in line with templates and quality requirements e.g. presentations, minutes and reports.
• Administering customer relationship management activity.
• Overseeing and playing an active role in the management of project administration.
• Works collaboratively towards the common goal of net zero carbon transition and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.

Youll need to have:

• Experience working in the GCC region and must currently be based in the GCC.
• Educated to degree level or equivalent standard of experience.
• Proven relevant experience in a similar role.
• Advanced use of IT tools including MS Office 365 suite and data analysis tools. Have working experience on Oracle.

Youll also have:

• Comprehensive written, verbal communication and presentation skills.
• Knowledge of how carbon and sustainability considerations will shape the outlook of the projects you are working on.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.We are also open to discussing part time, flexible, and hybrid working options if suitable within the role. (Dependant on geography with BUD approval).#LI-Hybrid

Keyskills :
oracle project administration juggling Data Analysis Diary Management

About Company

Since day one, we have relentlessly pursued a better way. Our purpose - to redefine the boundaries of ambition - is the reason we do it. We are global experts in shaping and making the built environment. We support clients at every stage of the property lifecycle, from development and consultancy to construction and operations. You can see our impact everywhere: from skylines that form cities around the world to the infrastructure that communities depend on to live, work and play. Together, it all works towards our vision: leading the way to a more connected, resilient and sustainable world. Today, we remain a privately owned business that has grown organically across five global hubs in Europe, Middle East and North Africa, the Americas, Sub Saharan Africa and Asia Pacific. The driving force behind our success is our people who, with their collective expertise, push us to think differently and bravely lead the way. Our culture respects equality, values diversity and encourages individuality - accepting and appreciating all views and beliefs and providing an environment for ideas to come alive. We welcome everyone who shares the Mace values, regardless of background, culture, disability, ethnicity, gender identity or sexual orientation. Drawing on a broad range of backgrounds, perspectives, experience and expertise to challenge convention is our strength. Its the reason why we continue to grow and its the secret to how weve built some of the worlds most renowned buildings. Should you need to discuss any reasonable adjustments or require guidance about our recruitment process, please contact inclusiverecruitment@macegroup.com to speak to a member of our team.You can read our diversity and inclusion strategy here .