Office Manager

Job Description

We are seeking an experienced and dynamic Office Manager for our Law Firm based in Riyadh who thrives in a fast-paced environment and possesses a unique blend of organizational, leadership, and with extreme importance to revenue-generating skills. Particularly, one of the Office Manager top and main tasks is to generate revenue from the outset and to build up the culture of revenue generation among all the teams. As an integral member of our team, you will play a crucial role in not only managing the daily operations of our office but again contributing directly to revenue generation initiatives.

• Draft and execute a detailed business plan and also marketing plan with clear vision and strategy.
• Creating development plans and forecasting sales targets and growth projections.
• Identifying market opportunities through meetings, networking and other channels and participate in all events and activities that are related to the firms business.
• Act as a point of contact for key clients, addressing any concerns, and proactively offering solutions to further strengthen the client relationship.
• Building up and collaborate with the sales and marketing teams to identify and execute revenue-generating opportunities.
• Utilize your creative thinking and problem-solving skills to develop new strategies for driving revenue growth.
• Implement and manage initiatives that enhance customer satisfaction, loyalty, and retention, directly impacting revenue streams.
• Must contribute largely to the generation of revenue for the law firm offices.
• Manages the day-to-day operations of the office; prioritizes by hiring and using of support staff and facilities and make sure that whole team accordance with clear and firm KPI and OKR.
• Manages the daily operations of information systems and to be able to introduce AI to the whole management system of the firm to make it the state of art firm as far as IT and AI are concerned.
• Manages equipment, office services, and facilities.
• Manages schedules and appointments including trial dates and hearings. Maintains a professional and positive work environment by facilitating effective communication and information sharing among professional, paraprofessional, management, and support staff.
• Oversee the flow of legal work correspondence and documentations and ensure that the firm best interest is always protected and preserved.
• Drafts and implements operational and human resource policies and practices to ensure quality services. Also draft hierarchy structure and administrator structure.
• Assists with human resource management as needed.
• Participates in strategic planning process with management to identify and accomplish short- and long-term organizational goals.
• Prepares the organizations budget and making sure to be involved in all financial aspects including but not limited, forecasting and projection and how to operate the firm with the maximum productivity at the lowest possible cost.
• Performs or facilitates and delegates accounting functions as needed. These may include billing, preparation of financial statements, management of reports, and collections.
• Consults with outside accountants for audits, preparation of tax returns, and the production of other reports as required by law.
• Must contribute and oversee the business development, marketing and social media for the law firm & must take the firm to higher level in all areas of business.
• Take a lead role in developing new-business proposals and presentations that create and nurture opportunities and partnerships.
• Building the professional team for each area of expertise that makes the firm different than any other competitors and promote each of those areas yet to be defined before joining the firm.
• Preparing financial projections and sales targets and ensure how such a target can be achieved fully and without delay according to a very clear KPI.
• Identify trends and customer needs, building a sales pipeline for short/medium/long term in accordance with targets.
• Seeking an association or affiliation with highly reputable international law firm.
• Establishing new business through emails/cold calling/networking.
• Working towards monthly or annual targets.
• Help to define and promote the unique profile of the firm in the market, as being both international and independent.
• Provide strategic Business Development advice to law firm leadership, practice groups, and partners focused on expanding.
• Relationships with existing clients, generating new business leads, and developing new projects and initiatives.
• Align practices and offices and bring them closer together through defining and coordinating Business Development activities.
• Turn the firm to be a partnership with clear and motivative structure for some of the teams who are regarded to be the pillars of the firm.
• Assist practice groups and partners in the development and implementation of Business Development plans, and in tracking progress against objectives.
• Understand key developments that shape the clients industries and the legal profession and share insights internally.
• Manage the development of client-specific pitch materials.
• Plan and support business development events, including seminars, webinars, and dinners etc.
• Develop marketing and external communications programs.
• Manage and coordinate the firms website, newsletters, brochures, and other external communication channels
• Oversee and assist with the production of marketing materials
• Ensure that Compliance and Quality Assurance are fully implemented and applied.
• Performs other related duties as assigned by top management.

• Bachelors Degree in Legal Management of Law Firms or Business Administration, (preferably with MBA degree).
• At least 10 years of experience in such a management position preferably in law firms or other firms in the service industry.

• Proven track record of successfully contributing to revenue growth and achieving targets.
• Superior written and verbal communication skills in Arabic & English.
• Excellent interpersonal and customer service skills.
• Detail-oriented and professional.
• Advanced understanding of office management practices including knowledge of accounting procedures and information systems.
• Ability to organize and prioritize tasks, delegating when appropriate.
• Extremely proficient in Microsoft Office Suite or other similar software program.
• Ability to maintain confidential records.
• Also, other related areas of importance to the business.

Keyskills :
Networking Quality Assurance revenue growth Sales Targets Accounting Functions Business Proposals Human Resource Management Financial Statements Customer Satisfaction Revenue Generation Marketing Plan Business Development Client Relationship

About Company

Devoteam is a leading consulting firm focused on digital strategy, tech platforms and cybersecurity.
By combining creativity, tech and data insights, we empower our customers to transform their business and unlock the future.
With 25 years’ experience and more than 8,500 employees across Europe, the Middle East and Africa, Devoteam promotes responsible tech for people and works to create better change.