Office Manager

Job Description

About the Role:As the Office Manager, you will play a pivotal role in ensuring the smooth opening and operation of our Riyadh office. This diverse and exciting role encompasses facility management, executive support, and client interaction. Your primary responsibility will be to monitor incoming Requests for Proposals (RFPs) and ensure that our team is well-informed and prepared to engage with potential clients.In this role, you will be responsible for:1. Facility Management: Maintain a well-organised and presentable office environment. Oversee office supplies, equipment, and maintenance to ensure a functional workspace. Coordinate office renovations or improvements as needed.2. Executive Support: Manage the calendars and appointments of Senior Management, ensuring efficient time management. Assist with travel arrangements and itinerary planning for executives when necessary. Handle confidential information with discretion and professionalism. Consult with the Dubai teams.3. RFP Monitoring and Team Briefing: Monitor all incoming RFPs and inquiries from potential clients. Maintain a record of all RFPs and associated deadlines. Coordinate with relevant teams to ensure timely and well-prepared responses to RFPs. Brief the team on potential clients, project details, and client expectations.4. Client Interaction: Serve as the initial point of contact for clients visiting or contacting the office. Foster positive relationships with clients and provide excellent customer service. Gather client feedback and relay it to the appropriate teams for continuous Gather client feedback and relay it to the appropriate teams for continuous improvement. Organize and occasionally host client meetings, presentations, launches, pitches.5. Professional Development: Explore opportunities to transition into a client-focused role as you gain experience and demonstrate proficiency in client interaction. This role will give you the opportunity to grow within the role and match your ambitions.RequirementsTo be successful in this role, you should have: At least 3 years of experience in Office Management or Executive Support roles. Strong organizational skills and attention to detail. Excellent communication and interpersonal skills. The ability to multitask, prioritize tasks, and work under pressure. A Bachelors degree in Business Administration, Hospitality Management, or a related field. Proficiency in Microsoft Office suite and Calendar Management Tools. A client-focused mindset and a willingness to learn and grow within the role.**Saudi Nationals are encouraged to apply**Desired Candidate ProfileEducation:Any Graduation()Gender:nmNationality:Saudi Arabian

Keyskills :
Customer Service Office Management Business Administration Microsoft Office Suite Hospitality Management Facility Management Executive Support Client Interaction

About Company

Ateca Consulting is a specialist IT and Telecoms Recruitment Company. From our headquarters in London a highly trained team of consultants work with clients around the world.

We have many of the world?s leading organizations among our prestigious client list and are involved in some of the most high-profiled ICT projects Worldwide. Our excellent understanding of our sector and close relationship with our clients enables us to understand their exact requirements and provide bespoke strategies to ensure the right people are recruited at all levels of the business.

We work closely with clients regarding both contingency and project recruitment, offering contract and permanent resource solutions. Our market-focused approach has enabled us to build a database of highly skilled consultants, many of whom have been introduced to us through personal referral and therefore are rarely on the open market. All candidates are fully referenced before being submitted to any client.

Through our many years of experience we have learnt to understand what our clients need and to match that need with speed and accuracy. We know that in a competitive market place it is important to be flexible, reliable and responsive and this is what defines our service.