Mobilisation Coordinator

Job Description

The opportunityMace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria below, please apply as you may still be the best candidate for this role or another role within our organisation. Should you require any adjustments to assist during the application/hiring process please advise us.Project: This is an opportunity to be involved in the delivery of major sports stadia and associated projects in Saudi Arabia. Mace is currently bidding for this programme which will require high-calibre and experienced people to lead teams throughout each phase of the project.To support the mobilisation lead with the mobilisation, onboarding, local support and demobilisation of staff for the project teams working across a major giga-project within the Kingdom, as per the mobilisation processes, company standards, policies and procedures.They will also be required to develop and maintain relationships with a range of internal and external stakeholders to ensure an effective interface and collaborative approach in coordinating successful and efficient onboarding and integration into the program teams.Your responsibilities will include:

• Supporting mobilisation lead with day to day activities. Being the initial point of contact for mobilisation issues raised by program teams.
• Liaising with the program team leads to identify requirements and supervise delivery of staff mobilisation plans.
• Supporting mobilisation lead during the new staff client approval process liaising with recruitment team, hiring managers and HR/Immigration team as required.
• Providing general administrative support for client approval submissions, management reporting, etc.
• Coordinating with the relevant business shared services at various stages throughout the mobilisation and onboarding process.
• Developing and maintaining relationships with stakeholders and peers.
• Ensuring required documentation and access requests are obtained for staff arrival to enable access to required locations and systems.
• Assisting with preparation of related sections of regular reports in timely support of mobilisation lead.
• Deputising for mobilisation lead in his absence as authorised for mobilisation related issues.
• Coordinating with the relevant internal and external stakeholders to ensure adherence to Mace and client offboarding and demobilization plans and processes.

About youWith a relevant degree qualification in a human resource subject or discipline, chartered or pursuing a similar level of professional qualification will be viewed favourably. Proven experience working in a business support role.You are digitally savvy and having knowledge of Oracle would be beneficial. You can build lasting client relationships and provide support to dynamic, motivated teams. You have knowledge of Saudi Arabia labour laws. You will have relevant industry experience to be poised to expand your own horizons and be ready to thrive in an environment that encourages growth.English and Arabic language skills are a significant advantage.Apply now for a confidential discussion.#LI-Onsite

Keyskills :
Integration Oracle Management Reporting Onboarding Shared Services Immigration Documentation Business Support english

About Company

Since day one, we have relentlessly pursued a better way. Our purpose - to redefine the boundaries of ambition - is the reason we do it. We are global experts in shaping and making the built environment. We support clients at every stage of the property lifecycle, from development and consultancy to construction and operations. You can see our impact everywhere: from skylines that form cities around the world to the infrastructure that communities depend on to live, work and play. Together, it all works towards our vision: leading the way to a more connected, resilient and sustainable world. Today, we remain a privately owned business that has grown organically across five global hubs in Europe, Middle East and North Africa, the Americas, Sub Saharan Africa and Asia Pacific. The driving force behind our success is our people who, with their collective expertise, push us to think differently and bravely lead the way. Our culture respects equality, values diversity and encourages individuality - accepting and appreciating all views and beliefs and providing an environment for ideas to come alive. We welcome everyone who shares the Mace values, regardless of background, culture, disability, ethnicity, gender identity or sexual orientation. Drawing on a broad range of backgrounds, perspectives, experience and expertise to challenge convention is our strength. Its the reason why we continue to grow and its the secret to how weve built some of the worlds most renowned buildings. Should you need to discuss any reasonable adjustments or require guidance about our recruitment process, please contact inclusiverecruitment@macegroup.com to speak to a member of our team.You can read our diversity and inclusion strategy here .