Filing, organizing, scanning, copying, and transmitting legal documents
Organizing legal department members? schedules i.e., travel arrangements, meetings, and processing invoices
Direct day-to-day office operations, provide administrative support for legal services, and enforce office procedures.
Communicate across departments ensuring contracts for office equipment, software, hardware, and office supplies are up to date
Organize meetings and events, which may occur off-site.
Tracking documents for execution
Build and manage the database for contracts, NDAs and other types of documents as requested
Ensuring policies/procedures are duly approved before posting
Maintain a schedule to regularly review and update policies/procedures
Maintain a library of corporate filings
Supporting the Contracts Administrator in liaising with Board Managers? and Committee Members? assistants to arrange for quarterly scheduled (and special) meetings, and in updating the General Counsel, CEO and CFO on the meetings? attendance arrangements.
Supporting the Contracts Administrator in following up with Board Managers? and Committee Members? assistants for the signing of resolutions and minutes of meeting, and updating the General Counsel, CEO and CFO accordingly.
Supporting the Contracts Administrator in following up with colleagues within the Company on the renewals of regulatory permits/filings, and maintain database.
Supporting the Contracts Administrator in maintaining a database of all signed Board and Committees? resolutions and minutes of meeting.
Supporting the Contracts Administrator in assisting the General Counsel, CEO and CFO in the preparation of the agendas of upcoming Board and Committee meetings, and maintaining relevant records.
