Lead Services Coordinator/Alternate Site Manager

Job Description

OverviewThe Lead Services Coordinator/Alternate Site Manager (ASM) is responsible for assisting participating USG customers and corresponding TDY personnel located in Riyadh and assisting the Site Manager meet all performance work statement requirements to include administrative functions, scheduling and performance of personnel, safety, and quality control. Services provided shall include facilitate local purchase requests, transportation support, inventory management and control, maintaining logs, records, and reports, coordinating with the translator, assisting employees with completing documents required for KSA employment. This effort will also support exercises and deployments of government personnel and aircraft with short notice. Position reports to the Site Manager and may supervise: Administrative Assistant(s), Transportation Coordinator, Transport Driver, Translator, Host Nation Security and Government Relations Coordinator.Responsibilities

• Responsible for providing Lead Services Coordination per the performance work statement.
• Responsible for assisting with the day-to-day management, execution, and personnel supervision of the following services support functions: project management, facility management, inventory management, services management, administrative functions, translation services, vehicle maintenance, transportation and accident investigations, and leased housing management.
• Shall own the purchase request process and tracking requirements of the performance work statement.
• Shall ensure transportation coordination which includes dispatching and scheduling vehicles and vehicle maintenance and maintain a listing of all vehicles to include the year, make, model, and vehicle identification number; USG organization responsible for vehicle; individual of which vehicle is assigned; and vehicle warranty information.
• Shall be located on site at all times during standard duty hours to assist the site manager oversee and perform all contracted operations and shall be available 7 days a week, 24 hours per day and available to meet with USG personnel within 2 hours.
• Responsible for communicating and upholding company standards, leading by example, and working effectively as a team.
• Responsible for following a comprehensive safety and quality program in compliance with Vectrus, OSHA and United States Air Force (USAF) requirements.
• Responsible for maintaining a safe, clean, sanitary, healthy, presentable, professional atmosphere, free of dust, clutter and trash in all working facilities and areas.
• Responsible for following a comprehensive, flexible, and properly documented training program.
• Shall complete required PWS submittals and CDRL reports in conjunction with the Site Manager and Program Management Office.
• Shall meet with the contracting officer, contract administrator, government?s quality assurance person and other government personnel as deemed necessary.
• Responsible for proper utilization and safeguarding of all government and contractor provided property (e.g., to include government facilities, equipment, and tools).
• Responsible for precise execution of company time reporting procedures and accurate completion of timesheet.
• Performs other duties as assigned.
• The preceding job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this classification. It may not contain a comprehensive inventory of all duties, responsibilities and qualifications required of employees to perform this job.

QualificationsMinimum QualificationsEducation/Certifications: One-year related experience may be substituted for one year of education, if degree is required.

• Shall have a Bachelor or Associate degree in related field.
• Must have a current, valid U. S. Passport and U. S. Driver?s License.
• Must have and maintain a valid U. S. SECRET Security Clearance prior to deployment.
• Must be able to read, write, speak, and understand English fluently.
• Must be able to pass employment and deployment qualification requirements that include psychological, medical, dental, drug testing, background checks, etc.

Experience:

• A minimum of six years of operational and managerial experience of a technical workforce. Management experience to include: supervision of employees, completed required reports, and dealing professionally with the customer.
• Two years of project management experience.
• Prior working experience with RSAF and USAF correspondence protocol preferred.

Skills:

• Excellent time management, attention to detail, communication, and supervisory skills.
• Must be an advanced user of Microsoft Office such as Teams, Outlook, Excel, Word, Power Point and Adobe Pro.
• Able and willing to work periods of long hours to meet mission requirements
• Military experience in a contingency environment and knowledge and experience working with government contracts preferred

Working Environment:

• Work will be indoors and outdoors. Exposure to heat, cold, dust, noise, chemicals may occur. Overtime and shift work may be required depending on contractual needs. Employee must comply with all Federal, State and Local regulations and published Company work rules as well as written instructions. Task specific work environment training will be provided as required. Must be prepared to function in a wartime environment to support U. S. interests. 100% Overseas Assignment

We are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace. Vectrus is an Equal Opportunity /Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran.Minimum QualificationsEducation/Certifications: One-year related experience may be substituted for one year of education, if degree is required.

• Shall have a Bachelor or Associate degree in related field.
• Must have a current, valid U. S. Passport and U. S. Driver?s License.
• Must have and maintain a valid U. S. SECRET Security Clearance prior to deployment.
• Must be able to read, write, speak, and understand English fluently.
• Must be able to pass employment and deployment qualification requirements that include psychological, medical, dental, drug testing, background checks, etc.

Experience:

• A minimum of six years of operational and managerial experience of a technical workforce. Management experience to include: supervision of employees, completed required reports, and dealing professionally with the customer.
• Two years of project management experience.
• Prior working experience with RSAF and USAF correspondence protocol preferred.

Skills:

• Excellent time management, attention to detail, communication, and supervisory skills.
• Must be an advanced user of Microsoft Office such as Teams, Outlook, Excel, Word, Power Point and Adobe Pro.
• Able and willing to work periods of long hours to meet mission requirements
• Military experience in a contingency environment and knowledge and experience working with government contracts preferred

Working Environment:

• Work will be indoors and outdoors. Exposure to heat, cold, dust, noise, chemicals may occur. Overtime and shift work may be required depending on contractual needs. Employee must comply with all Federal, State and Local regulations and published Company work rules as well as written instructions. Task specific work environment training will be provided as required. Must be prepared to function in a wartime environment to support U. S. interests. 100% Overseas Assignment

We are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace. Vectrus is an Equal Opportunity /Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran.

• Responsible for providing Lead Services Coordination per the performance work statement.
• Responsible for assisting with the day-to-day management, execution, and personnel supervision of the following services support functions: project management, facility management, inventory management, services management, administrative functions, translation services, vehicle maintenance, transportation and accident investigations, and leased housing management.
• Shall own the purchase request process and tracking requirements of the performance work statement.
• Shall ensure transportation coordination which includes dispatching and scheduling vehicles and vehicle maintenance and maintain a listing of all vehicles to include the year, make, model, and vehicle identification number; USG organization responsible for vehicle; individual of which vehicle is assigned; and vehicle warranty information.
• Shall be located on site at all times during standard duty hours to assist the site manager oversee and perform all contracted operations and shall be available 7 days a week, 24 hours per day and available to meet with USG personnel within 2 hours.
• Responsible for communicating and upholding company standards, leading by example, and working effectively as a team.
• Responsible for following a comprehensive safety and quality program in compliance with Vectrus, OSHA and United States Air Force (USAF) requirements.
• Responsible for maintaining a safe, clean, sanitary, healthy, presentable, professional atmosphere, free of dust, clutter and trash in all working facilities and areas.
• Responsible for following a comprehensive, flexible, and properly documented training program.
• Shall complete required PWS submittals and CDRL reports in conjunction with the Site Manager and Program Management Office.
• Shall meet with the contracting officer, contract administrator, government?s quality assurance person and other government personnel as deemed necessary.
• Responsible for proper utilization and safeguarding of all government and contractor provided property (e.g., to include government facilities, equipment, and tools).
• Responsible for precise execution of company time reporting procedures and accurate completion of timesheet.
• Performs other duties as assigned.
• The preceding job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this classification. It may not contain a comprehensive inventory of all duties, responsibilities and qualifications required of employees to perform this job.

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