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Lead Document Controller

10.00 to 12.00 Years   Saudi Arabia   05 Jul, 2022
Air Products (Middle East) FZE
1 Jobs Openings
Job LocationSaudi Arabia
EducationNot Mentioned
SalaryNot Mentioned
IndustryHeavy Industry & Metallurgy
Functional AreaNot Mentioned

Job Description

Lead Document Controller - ACONEX and QualificationsPOSITION SUMMARYWith one of the Mega Project under execution, Project Company selected Aconex as Electronic Document Management System to streamline and capture huge volume of information generated on the project.Industry experience has shown that managing projects on disconnected systems and point solutions is a recipe for higher total cost of ownership, increased risk and ultimately failure. While Aconex is solid platform that offers value of standardizing and automating key processes, it also demands expert knowledge of EPC industry to configure and set-up the tool in effective and efficient manner to deliver the project expectation.The increasing complexity of the projects, explosion of data, and emerging of information technologies (IT) demands to evolve traditional document management system with dedicated professionals who have in-depth knowledge of the business cycle, importance of data flow, and technology requirements.The incumbent will be responsible for timely implementation of tool in project by configuring, set-up and leverage all the capabilities of Aconex for project data and workflow management to improve performance and productivity across the portfolio.The role requires significant interaction with strategic partners and must be able to work as a team player and posse the experience to support, advise and guide the project to good business practices.IV. PRINCIPAL ACCOUNTABILITIESThis position is accountable for the following:

  • Able to configure and create project in Aconex based on the PSR (Project set-up Requirements).
  • Set up, workflow of new projects, while acting as Aconex Project Administrator.
  • Set the Project Invitation Method to control who can invite users to access project in Aconex.
  • Configure Mail and Document Types based on the Project Requirements.
  • Set-up Auto Numbering Schemes for correspondence.
  • Manage Access control for users.
  • Manage user accounts/roles and Organization Accounts in Project.
  • Manage Project-wide security settings (Password Strength, Password Access Rule, Timeout Duration)
  • Create and Assign Project roles to the participating Organizations
  • Set-up Mail types for various project roles.
  • Prepare Mail forms.
  • Create workflows templates for supplier document review
  • Assist the Document Control Manager in the day-to-day duties of the project?s document control administration and the operations.
  • Set rules to handle confidential correspondence and documents.
  • Develop and ensure Document Management Plan & Communication Management Plan follow project requirements
  • Provide Aconex training for project users.
  • Remain as SPOC for all issues/queries related to Access and configuration needs.
  • Set-up Training module for external/3rdparty project participents.

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