Human Resources Agent

Job Description

Human Resources AgentWe are looking for a Human Resources Agent to be Responsible for co-coordinating the various functions including administrative procedures & recruitment, liaison with the various departments of the hotel. Maintaining & producing reports and records and adhering to policies & procedures ensuring the smooth functioning of the Human Resource Department.Being a Pullman employee means embodying and conveying the brand mindset through the values of open mindedness, forward thinking and drive.What is in it for you:

• ALL Heartist benefit card offering discounted rates in Accor worldwide
• Learning programs through our Academies and the opportunity to earn qualifications while you work
• Opportunity to develop your talent and grow within your property and across the world!
• Ability to make a difference in the local community through our Corporate Social Responsibility activities, like Planet 21

• Updating the system on a timely basis.
• Responsible to ensure that you maintain total confidentiality at all the time.
• Responsible for verification of leave application, regarding visa, work permit, passport validity.
• Maintain soft copies of important documents which staff might request.
• Responsible for issue of passport copies and document copies as and when required by the staff. Issuance of name badge.
• Coordinate with CS office to follow up on documents requested by staffs.
• Ensures all outgoing correspondence is typed, proof-read and distributed or sent to the highest possible standard.
• Responsible for issue and control of staff lockers and to maintain record, and to produce summary on monthly basis & proper key control of the keys in the key box & to replace locks/keys of lockers as required.
• Coordinate for the monthly Birthday celebration in the hotel.
• Coordinate with CS office for vacation ticket request of Pullman staff.
• Should have good follow up and tracking system in place.
• Preparing Welcome pack for new joiners.
• Arranging Transportation/Airport picks for new joiners & leavers.
• Updating leavers List on a weekly basis.
• Assists in maintaining personnel files for all employees in methodical and confidential manner
• Assists in the preparation of monthly Human Resources report.
• Sets up a filing system for all relevant and important correspondence and documents.
• Administration of Staff Cafeteria.
• Assists Staff Welfare Committee in planning, organizing and implementing staff sports, social and welfare activities under supervision of the Asst. Personnel Manager
• Maintain and update Application databank, sending regret letters, and send acknowledgement letters.
• Implements a daily follow up system.
• Maintains an up to date computerized database of all employees
• Assists in maintaining personnel files for all employees in methodical and confidential manner.
• Coordinates departmental employee relations functions, completions. Monitor probation period.
• To coordinate with departmental training/induction programs.
• To maintain a record of birthday of staff and arrange for the birthday cards / Cake & birthday celebration.
• To carry out any other duties or assignments or reasonable requirements, given by the Asst. Personnel Manager.
• Look into staff accommodation requirement. Assist the staff accommodation supervisor and report any problems in staff to the Asst. Personnel Manager.

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