Finance Executive

Job Description

?????????General Ledger Reconciliations have been prepared for all balance sheet accounts at month?????????Prepayment schedule needs to be maintained with listing and the balance should tally with the General Ledger balance?????????All Accruals for utilities and other relevant costs have been calculated and posted at month-end with documents supporting the expense?????????All previous month accruals are reversed with actual invoice and necessary General Ledger adjustments have been made for excess or under accruals made,?????????All Deposits should be supported with a receipt of such payments received.?A list has to be kept mentioning all relevant details?????????All the deferred income in the books, for events that has taken place during the month, are transferred to city ledger?????????House funds are independently counted regularly on a surprise basis, at least once a month.?????????Master File Activity Report and Rates changes are authorized and explained?????????Rate Discrepancy Report ? Discounts and Complimentary rates are authorized / explained.?????????Daily Transfer of charges are properly investigated?????????Rebates and paid outs are prepared with proper explanations and supporting documentation. These are verified daily by the controller and approved by the General Manager?????????The point of sale system financial report totals is tallied daily.?Any adjustments for manual postings are fully documented. Further, PMS totals are tallied with the general ledger. Any variances are investigated and documented?????????Reconciliations to be maintained and signed off on daily basis to tally PMS to Back office?????????Void checks and void items are properly approved by outlet supervisor/manager. Void reports are reviewed by the cost controller daily?????????All executive entertainment must be supported by an Entertainment form duly approved. Or as per policy?????????Open posting items are recorded daily, reviewed by cost controls. Frequent items are updated in system and communicated to all concerned?????????Verify all the prices of menu items, ensure authorization for price changes are kept on file.?????????Ensure a summary of discounts and complementariness are prepared daily and summarized on monthly basis and these discounts are analysed for productivity.?????????Daily Function summary (in system) is reviewed to ensure that all event orders have been received for all functions held for the day?????????Checked that every function has a contract or confirmation letter, signed by the client, and that advance deposits are requested wherever possible?????????Banquet event order is reconciled to the daily event summary and revenues are posted accordingly?????????Number of guests as per event order is reconciled with physical count. Excess guests are charged as per contract?????????Adequate controls are in place for charging of corkage. Inventory of unused beverages are taken and documented before returning to the stores?????????Proper control procedures are in place for administering memberships and the membership cards. The Proper records for membership revenues are maintained, and revenue is allocated as per the membership date / period?????????Invoices are prepared and dispatched within 48 hours. Statements of accounts are e-mailed monthly to customers?????????Reserve for doubtful accounts are reviewed regularly to ensure adequate provisions exist to cover for potential impairments.?????????All Advance Deposits listing has been reviewed regularly and at month-end to ensure that all entries related to an event is reconciled promptly at the conclusion of the event?????????Affiliated & Inter-Hotel Accounts have been reconciled to statements to ensure that they contain only current items?????????Daily update of the Bank and credit card reconciliation?????????Follow up of all pending payments in aging & PM?????????To meet the deadlines of submitting the daily & monthly reports?????????Performs or monitors daily revenue audits for revenue generating departments (i.e. Golf, Food & Beverage, etc.).?????????Ensure all process were done based on the SOP`s?????????Implements and ensures adherence to policies and procedures for the accounting function, including compliance of all Troon Golf accounting standards?????????Assists Finance Director in preparing and monitoring annual budget, monitoring cost as well as generating various (weekly, monthly, quarterly and annual) forecasts?????????Recommends to management the implementation of policies, procedures, processes and controls based on continual analysis of current accounting processes?????????Regular and reliable attendance?????????Assist the Director of Finance with projects as needed?????????Performs other duties as required?????????To maintain a high standard of personal hygiene and appearance at all times

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