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Executive Assistant

0.00 to 2.00 Years   Saudi Arabia, Riyadh   25 Jul, 2024
Talaat Moustafa Group
Job LocationSaudi Arabia, Riyadh
EducationNot Mentioned
SalaryNot Mentioned
IndustryReal Estate
Functional AreaNot Mentioned

Job Description

Responsibilities:

  • Schedule and coordinate meetings for internal and external stakeholders.
  • Book rooms and conference facilities, ensuring availability and appropriate setup.
  • Prepare meeting agendas, distribute materials, and record meeting minutes when necessary.
  • Arrange in-house and external events, such as training sessions, workshops, and company celebrations.
  • Coordinate event logistics, including venue selection, catering, audiovisual setup, and attendee coordination.
  • Manage and maintain event budgets, track expenses, and handle invoices.
  • Serve as a point of contact for staff in other departments and external contacts.
  • Answer inbound phone calls, redirect calls, and take messages as required.
  • Greet and assist office visitors, ensuring a positive and professional experience.
  • Coordinate interview schedules and welcome candidates.
  • Sort and distribute incoming mail to respective employees promptly.
  • Prepare and send outgoing mail, ensuring accuracy and timely delivery.
  • Manage and maintain appropriate records and documentation related to mail and correspondence.
  • Ordered and maintained office supplies, ensuring availability and proper inventory management.
  • Coordinate repairs and maintenance for office equipment, such as printers, copiers, and telecommunication systems.
  • Monitor and track office supply expenses, ensuring adherence to budgetary guidelines.
  • Arrange travel and accommodation for staff, customers, and external contacts as required.
  • Coordinate transportation logistics, bookings, and itineraries.
  • Ensure compliance with travel policies and guidelines.
Qualifications:
  • Education: Bachelors degree in any field.
  • Proficient use of Microsoft Office and its applications.
  • Excellent communication skills.
  • Excellent command of both English and Arabic Language.

Keyskills :
English Arabic Communication Microsoft Office

About Company

Talaat Moustafa Group

Job Source: www.linkedin.com

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