Event and Visit Representative

Job Description

Event and Visit RepresentativeLocation:Saudi ArabiaPosition Summary:The Event and Visit Representative serves as an integral member of the team which will assist in the production of the OCEE?s events, facilitation of the MOSTI tours and visits, and in the development of the MOSTI offerings. This role will assist in the achievement of the office?s mission of producing excellent, enriching, and impactful experiences/journeys through the implementation of best event management and museums/science centers practices.Major Responsibilities: Coordinate the planning and execution of OCEE?s events and facilitating MOSTI tours/visits ensuring the delivery of excellent, enriching, and impactful experiences/journeys. Liaise with other departments in KAUST and external parties to ensure the successful execution of engaging and memorable experiences/journeys. Assist in the development of MOSTI?s offerings. Coordinate and plan all tours/visits, including security access, reservations to other KAUST facilities, and with multiple stakeholders both internal and external. Professionally meet and greet visitors, answer inquiries, and create a welcoming environment. Coordinate the development of communications plans, promotional and marketing materials, and messaging to announce and promote the OCEE?s offerings. Oversee events and visits execution on-site or virtually; ensuring excellent and engaging experiences/journeys. Assist in the recruitment and orientation of volunteers and interns, as needed. Produce progress reports and post-events/visits reports. Provide administrative support, including maintaining historical records of all events/visits. Responsible to ensure that all the assigned duties are carried on timely and an efficient manner, while fostering a cooperative and positive working environment. Ensures that all activities are carried out in accordance with the university?s policies, procedures and guidelines. Continue professional development in order to keep abreast of emerging technologies, methods and best practices. Perform other duties as assigned.Competencies: Strong organizational, planning, and problem-solving skills Excellent time management skills and ability to multi-task, prioritize work, and meet deadlines Excellent communication skills and ability to interact effectively with internal and external parties Ability to establish and maintain good working relationships with different stakeholders Ability to work calmly in a fast-paced and high-profile environment Strong interpersonal skills, including tactfulness, diplomacy, confidentiality and self-motivation Cross-cultural sensitivity and awareness Strong sense of accountability and high level of attention to detail and accuracy Ability to utilize projects and data management systems Ability to follow all university policies, procedures, and guidelines including but not limited to safety and information security policies and procedures Thorough knowledge and experience of Microsoft Office Fluency in verbal and written Arabic and English Ability to work flexible hours as neededQualifications: Bachelor?s degree in Business administration or any related field Minimum of 1 - 2 years of experience in events management or Science museums/centers or any related experience.

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