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Document Controller (Saudi National)

1.00 to 10.00 Years   Saudi Arabia   16 Jun, 2022
Faithful+Gould
1 Jobs Openings
Job LocationSaudi Arabia
EducationNot Mentioned
SalaryNot Mentioned
IndustryCivil Engineering
Functional AreaNot Mentioned

Job Description

Job SummaryResponsible for the overall management and control of projects related documents and data during the project lifecycle stages.Key Task and Responsibility

  • Manage and control project documentation in accordance with project procedures
  • Ensure identification of documents and compliance with standard templates and format
  • Perform quality and compliance checks on all documentation received and before issuing.
  • Responsible for the collection, distribution, and storage of controlled documents, including being watchful of documents moving in and through the project to validate correct processing and recording.
  • Ensuring all metadata is supplied and properly registered into the system.
  • Providing Document Control support to project team members in retrieving documents
  • Register the receipt of documents from contractors
  • Issue documents to project team members in accordance with the document distribution matrix
  • Transmit the comments on documents back to originators
  • Ensure that all issued project documents are correct in accordance with document control procedures
  • Maintain document filing & retention system for hard copy and electronic originals of documentation
  • Keep up to date all incoming and outgoing submittal and correspondence logs.
  • Assist with queries on documentation requirements and submissions
  • Support the Senior Document Controller with the preparation and Hand-over of documentation to the Client Document Controller during project close-out
  • Support with archiving of project documents
Qualifications Required
  • Diploma or equivalent qualification
Experience Required
  • Min 2 - 5 years relevant experience in a similar role
  • Possess good knowledge in document control and management processes and standards
  • Mature, proactive, take initiative and well organized
  • Systematic and able to work under pressure
  • Meticulous and able to follow through with tasks promptly
  • Able to work independently as well as in a team
Auxiliary Requirements
  • Must be able to communicate confidently in both written and spoken English.
  • Proficient in MS Office applications (Excel, Words and PowerPoint)
  • Experience working with an Electronic Document Management System (EDMS) and SharePoint is advantageous
  • Arabic translation advantageous but not essential.
  • Middle East Experience is essential
Core Competencies
  • Technical knowledge of the Document Control system and processes
  • Plan, allocate and evaluate workload to meet project requirements through effective time management skills
  • Adaptable to change
  • Strong communication skills, good understanding of English and good written grammar
  • Ability to use initiative and provide practical solutions to complex issues, proposing areas for continual improvement
  • Encourage teamwork to develop and maintain an effective team environment
  • Detail-Orientated, ability to work accurately and efficiently
SNC-Lavalin Projects and O&M Services is a business unit of SNC-Lavalin Group. We provide a full range of project management, programme management, construction management, engineering services, consulting services and operation and maintenance services across the MENA region. Active in the Middle East for over 40 years, we have offices in the Saudi Arabia, UAE, Qatar, Oman, and Egypt. for transportation and other infrastructure programmes.Founded in 1911, SNC-Lavalin is a global fully integrated professional services and project management company and a major player in the ownership of infrastructure. From offices around the world, SNC-Lavalins employees are proud to build what matters. Our teams provide comprehensive end-to-end project solutions ? including PPP, capital investment, consulting, design, engineering, construction, sustaining capital and operations and maintenance to international clients. On July 3, 2017, SNC-Lavalin acquired Atkins, one of the worlds most respected design, engineering, and project management consultancies. http://www.snclavalin.com/

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