Document Controller - Jubail HUB Project

Job Description

and QualificationsDIMENSIONS:The roles objective is to operate Aconex system in project in a manner which help automate and standardize processes across project and increase productivity in field and improve efficiency of execution.The candidate should handle Mail distribution rules to create correspondence workflows customized to project specific processes, such as RFI?s, Variations and Change Orders, NCR?s. Able to connect project information with project controls to measure performance and warn the contractor early of issues that may jeopardize schedule and budget. In addition to this, capture project data, communicated among project parties, and stored in an audit trail for easy search, reporting and replication in system.Candidate must be able to provide insights with real-time dashboards and graphical reports for project to quickly visualize and communicate performance at the project, portfolio, process, and detail level.PRINCIPAL ACCOUNTABILITIESThis position is accountable for the following:

• Set-up Auto Numbering Schemes for correspondence.
• Create and Assign Project roles to the participating Organizations
• Set-up Mail types for various project roles.
• Prepare Mail forms.
• Create workflows templates for supplier document review
• Assist the Document Control Manager in the day-to-day duties of the project?s document control administration and the operations.
• Control and monitor Client Approval Process and Document submission to the Client.
• Responsible to store and share project documents received from Vendor/Client/3rd party to project engineers and vice versa.
• Support in defining, organizing, and managing the Final Project documents handover to the Client.
• Transfer, preserve and maintain the Document Management Knowledge.
• Maintaining all correspondence and other transmittals from the Clients and other contractor / suppliers / vendors etc. in a systematic way to facilitate an easy reference at all
• Ensure Document Management Methodology and Procedures maintenance and compliance, preparing the relevant project procedures.
• Support and assist in organizing and controlling Reports.
• Provide Help Desk support on the Document Management Tools in use.
• Organize Document Register and Master Data List activities.
• Ensure eventual training and assistance on Project Document Management topics.
• Control and monitor progress calculation, document list status, workflow, internal distribution, transmittals, etc.
• Control and/or assist in workflows management and document distribution.
• Maintain a close working relationship with the client/ customer.
• Quality check of documents as per administrative requirements.
• Notify the supplier/customer/client of any acceptance or comments to the documents.
• Formal communication internally as well as with supplier, customer and client.
• Completion of given task in stipulated time
• Document Controllers shall cooperate with Coordinator with work related to Document controller activities

• Strong working knowledge of applications used on large projects, e.g., Documentum, Coreworx, Opentext, Aconex, etc.
• Extreme attention to detail
• Thrives in a fast-paced environment
• Ability to work to tight deadlines and under minimal supervision
• Ability to multitask and prioritize daily workload
• Knowledge of document management systems in the project execution and operations handover.
• Strong communication skills (written and verbal)
• Strong facilitative skills, including presenting to cross cultures and geographies.

• Must have 10+ years? experience working on large scale EPC projects.
• 7+ years working at a senior level.
• 7+ years? proven experience configuring, maintaining, and processing of data within Aconex.
• Associate Degree of bachelor?s degree in Business or Information Technology.
• Excellent English language proficiency

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