Administrative Assistant: Dammam

Job Description

Job Summary:We are looking for an employee who can do multi-tasks with excellent communication skills and a positive attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.Candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative Assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, Administrative Assistants should have a genuine desire to meet the needs of others.Responsibilities/Accountability & Authority:? Assistant to the Area Manager.? Office Administrator (physical facility and supplies)? Travel Coordinator (Hotels, Land Transport, Visa Assistance)? Internal Training Coordinator including Aramco Trainings facilitated by NOV WT including the logistics and Invoices.? SAP System user for applying Aramco ID?s? KRONOS Monitor for Employees - man hours of personnel? Collating some possible vendors needed (hotel, suppliers, agents)? Focal point for Vendors (Hotels, Travel Agents, Office Suppliers)? Order, Administer and Monitor Office supplies, Pantry supplies and other office miscellaneous.? Manage and Monitor Vendor Invoices. (Supplies and others)? Opening of Contracts for new Vendors.? Scan the copy of invoices and save to job folder, tracker? Submit Invoice original copy to accounts? Follow up payments.? Follow up on PO to be issued by the Inventory and Logistics Department.? Produce correspondence and documents and maintain records, spreadsheets and Excel, etc.? Other Assistance as required / instructed by the Manager.Minimum of 3 years? experience as Admin, Secretary or equivalent.Good Command in English both written and oral.Applicants home location or residence.Willing to work on a flexible time or working schedule.Communication Skills (Oral and Written).Includes Answering Telephones, Business E-mail Correspondence, Calling Vendors, to name a few.Organizational Skills.Organize with the daily tasks. It includes Appointment setting, attention to details, filing etc.Time Management Skills.Ability to do task in a timely manner, knowing tasks according to priorities and punctuality is a must as well.Computer Literate.Ability operate a variety of technological tools, ranging from Microsoft Office Suite Word, Excel, PPT) to online scheduling programs. They also must use, and often maintain, office equipment such as faxes, scanners, and printers. Every day, the oil and gas industry?s best minds put more than 150 years of experience to work to help our customers achieve lasting success.We Power the Industry that Powers the WorldThroughout every region in the world and across every area of drilling and production, our family of companies has provided the technical expertise, advanced equipment, and operational support necessary for success?now and in the future.Global FamilyWe are a global family of thousands of individuals, working as one team to create a lasting impact for ourselves, our customers, and the communities where we live and work.Purposeful InnovationThrough purposeful business innovation, product creation, and service delivery, we are driven to power the industry that powers the world better.Service Above AllThis drives us to anticipate our customers? needs and work with them to deliver the finest products and services on time and on budget.Job Category Administrative

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